What are the responsibilities and job description for the Anticipated District Clerk position at Monticello CSD?
LOCATION: Central Office
TIME OF WORKDAY: Monday through Friday 8-4 (12 Month position)
2 evenings per month for Board meetings, Annual Budget & Election Meetings
START DATE: July 1, 2026
QUALIFICATIONS
- Graduation from high school or possession of an equivalency diploma
- Must have clerical and computer experience
DESCRIPTION
Incumbents in this title may perform some or all of the following, as well as other related activities not described.
- Prepare agendas for Board of Education meetings (usually bi-weekly)
- Works with the Board of Education and Board Officers
- Records the minutes of all Board of Education meetings and the proceedings of all district meetings.
- Keeps a short-term note and bond register with all pertinent information.
- Sends out contracts and change orders post-board meetings.
- Gives public notice of all meetings of the Board.
- Maintains Board Docs, Prepares, together with the Superintendent, an agenda setting forth all known items of business to be considered at the meeting.
- Attaches relevant supporting documentation.
- Submits all required reports to the proper officials.
- Publishes all legal notices concerning district business.
- Official recipient or accepts claims/subpoenas on behalf of District.
- Annual meeting and election duties, which include obtaining use of voting, machines, reserving polling locations and arranging for custodial coverage, hiring, and meeting with machine mechanics, hiring of registrars, preparation and mailing of absentee ballots, including all disabled voters, preparation of candidate petitions, checking registration records (both on the County and local levels), attendance at registration, preparation of machine strips and forwarding to printers, working during the budget vote until all the votes have been tallied and the results announced, submission of all required reports to the proper officials, and typing miscellaneous memos. In the event of a budget defeat, the entire process must be repeated if the Board determined to have a second vote.
- Responds to inquiries related to the Board of Education and prepares correspondence for the Board.
- Attends District Clerk workshops as needed
- Send out letters acknowledging donations which have been accepted by the Board of Education
- Prepare requisitions for Board of Education members’ conferences and travel throughout the year
- Submit legal notices to official newspapers for all sealed bids and/or RFP’s, Notifies employees of BOE action in writing Performs other duties as assigned by the Superintendent of Schools or his/her designee.
CONTACT: Personnel Office ATTN: Lisa Sager-Farr
Monticello Central School District
60 Jefferson Street Suite 3
Monticello, NY 12701
Tel. 845-794-7700 ext. 70541 Fax 845-794-7718
lsagerfarr@k12mcsd.net
The Monticello Central School District is in Sullivan County, NY, centrally located between New York City, Albany, and the Pocono Mountain region. This provides a rare combination to live in a rural setting and still be close to major metropolitan areas for recreation and work. Monticello is the largest of the eight county school districts with a multicultural enrollment of approximately 2,700 students.
The Monticello Central School District hereby advises students, parents, employees, and the public that it offers employment and educational opportunities without regard to sex, race, color, national origin, or handicap. Present staff members who are interested in applying for the above positions should submit a written statement indicating the position they are applying for outlining past experience in a similar position and summarizing qualifications for the position. If additional records or other materials are needed, these will be requested after receipt of the initial written submission. EOE
cc: Administrators, All MCSD Buildings, MTA President, Building Representatives