What are the responsibilities and job description for the Human Resources Operations Specialist position at Monti, Inc.?
Description
Job Summary:
The HR Operations Specialist is responsible for the administration, optimization, and continuous improvement of Human Resources systems, payroll processes, reporting, recruiting support, and HR operations across multiple locations. This position serves as the primary owner of HR technology platforms, workforce data, payroll administration support, process standardization initiatives, and cross-location HR projects.
Supervisory Responsibilities
Payroll Administration & HRIS Management
Job Summary:
The HR Operations Specialist is responsible for the administration, optimization, and continuous improvement of Human Resources systems, payroll processes, reporting, recruiting support, and HR operations across multiple locations. This position serves as the primary owner of HR technology platforms, workforce data, payroll administration support, process standardization initiatives, and cross-location HR projects.
Supervisory Responsibilities
- Manage Corporate Recruiter
Payroll Administration & HRIS Management
- Serve as the primary liaison between employees, supervisors, payroll providers, and leadership regarding payroll-related matters.
- Review payroll data, timekeeping records, adjustments, and system transactions for accuracy.
- Audit employee data and payroll records to ensure compliance and data integrity.
- Troubleshoot payroll and HRIS-related issues and coordinate resolution with vendors and internal stakeholders.
- Maintain employee information and system records within the HRIS.
- Support ongoing optimization of HR systems and business processes.
- Serve as primary administrator for HR technology platforms, including Paylocity modules such as Payroll, Time & Labor, Recruiting, Learning, and Performance Management.
- Lead implementation, testing, validation, communication, training, and deployment activities for system enhancements and new modules.
- Develop and maintain workflows, forms, configurations, and system processes.
- Identify process gaps and recommend scalable solutions to improve efficiency and user adoption.
- Provide ongoing support, troubleshooting, and training to supervisors and employees.
- Coordinate vendor relationships related to HR technology systems.
- Monitor completion, compliance, and effectiveness of performance review processes.
- Develop and maintain HR dashboards, reports, and workforce analytics.
- Analyze turnover, attendance, hiring activity, workforce trends, and operational metrics.
- Create executive-level reports and presentations to support business decision-making.
- Utilize Excel, Power BI, Paylocity, Predictive Index, and other reporting tools to provide meaningful insights.
- Ensure reporting accuracy and consistency across systems and locations.
- Support ad hoc reporting requests from leadership.
- Develop project plans, implementation schedules, communication plans, and tracking tools.
- Coordinate cross-functional teams to support successful execution of initiatives.
- Standardize HR processes, workflows, forms, and documentation across locations.
- Evaluate current processes and recommend improvements to increase efficiency and consistency.
- Support organizational initiatives requiring system, process, or workflow changes.
- Oversee recruiting workflows and applicant tracking system administration.
- Maintain recruiting data, candidate records, requisitions, and reporting.
- Partner with hiring managers to support recruiting activities and hiring processes.
- Maintain centralized recruiting documentation and reporting.
- Assist with onboarding processes and new hire system setup.
- Monitor recruiting metrics and identify opportunities to improve hiring effectiveness.
- Assist with employee benefits administration and annual open enrollment activities.
- Coordinate communication and documentation related to benefit programs.
- Support administration of employee programs including retirement plans, reimbursement programs, and wellness initiatives.
- Ensure compliance with federal, state, and local employment laws across all operating locations.
- Interpret and administer company policies, employee handbooks, and employment practices
- Partner with leadership to ensure consistent application of company policies, procedures, and employment practices.
- Supports audits, reporting requirements, and employment record retention practices.
- Support HR operations across multiple facilities and business units.
- Ensure consistency in HR processes, documentation, and administrative practices.
- Coordinate HR initiatives and communications across locations.
- Partner with site leadership to address operational HR needs.
- Support implementation of company-wide HR programs and initiatives.
- Strong knowledge of HR systems, payroll administration, and data management.
- Advanced proficiency in Microsoft Excel and reporting tools.
- Experience with Paylocity or similar HRIS platforms preferred.
- Strong analytical and problem-solving skills.
- Excellent organizational and project management abilities.
- Ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and exercise sound judgment.
- Detail-oriented with a focus on accuracy and continuous improvement.
- Bachelor’s degree in human resources, Business Administration, Information Systems, or related field preferred.
- 5 years of Human Resources, Payroll, HRIS, or HR Operations experience preferred.
- Experience administering HRIS platforms and payroll systems required.
- Experience with HR technology implementations and process improvement initiatives preferred.
- Experience supporting multi-location operations preferred.
- Experience with reporting tools such as Excel, Power BI, or similar analytics platforms preferred.
- Uncontrolled environmental conditions: noise, dust, dirt, mobile equipment, and walking surfaces strewn with materials, power cords and tools is typical.
- Occasional lifting up to 15 lbs.,
- Any combination of standing, bending, climbing, balancing, kneeling, crouching, reaching, and walking 8 to 10 hours per day.
- Use of all limbs, dexterous and steady use of hands and arms for long periods of time.
- Simultaneous mental and muscular coordination, visual and audio awareness of surrounding area