What are the responsibilities and job description for the Events Assistant position at Montgomery Museum of Fine Arts?
Job Title: Events Assistant
Department: Events
Reports To: Event Coordinator
Location: Montgomery Museum of Fine Arts, Montgomery, Alabama
Other: Full-Time Salaried Position, 40k to 45k based on experience, comprehensive benefits
package.
About the Montgomery Museum of Fine Arts
Founded in 1930, the Montgomery Museum of Fine Arts is recognized as a leading arts and cultural resource within Alabama and the American Southeast. Located within the scenic Blount Cultural Park, the Museum boasts a three-acre sculpture garden and a permanent collection known for its American art and Old Master prints. Recent acquisitions and a schedule of diverse temporary exhibitions reflect the organization’s strategic objective to better represent the breadth and depth of perspectives of those who call the River Region home today. Through accessible educational programming and community events, the Museum provides compelling experiences centered on human creativity.
The MMFA is a department of the City of Montgomery and is supported by funds from the City, with additional funds from the Montgomery County Commission and the Montgomery Museum of Fine Arts Association.
Mission and Vision
Looking at our current and future purpose and practice, the Montgomery Museum of Fine Arts envisions a thriving organization, one that stewards its public and private assets—art, finances, facility, and people—responsibly and with an eye to sustainability, and provides compelling experiences centered on human creativity valued for their significant contributions to the individual well-being of its citizens and visitors and to the rising vibrance of the City, County, and Region.
--------------------------------------------------------------------------------------------------------------------
Position Summary:
The Events Assistant plays a vital role in supporting the museum’s events department, working
closely with the Event Coordinator to ensure the successful planning and execution of museum
events and private events. This position involves a blend of administrative duties and hands-on
event support, including bar operations.
Key Responsibilities:
Administrative & Clerical Support
• Answer and make phone calls related to event coordination and vendor communication.
• Respond to email inquiries promptly and professionally.
• Maintain organized records, files, and event documentation.
• Assist with scheduling meetings, preparing agendas, and taking notes.
Event Execution
• Support event setup and breakdown.
• Assist with on-the-floor coordination during events to ensure smooth operations.
• Liaise with vendors, staff, and guests as needed during events.
Bar Operations & Inventory
• Receive and maintain Responsible Vendor Training through Alabama Alcohol Beverage
Control Board Responsible Vendor Program.
• Assist with bar setup and breakdown for museum events.
• Help manage beverage inventory, including tracking stock levels and placing supply orders.
• Maintain cleanliness and organization of bar areas and storage spaces.
• Oversee register closures and provide supervision to bartending staff during and after
events.
• Generate comprehensive end-of-event sales reports to support financial reconciliation.
General Support
• Work collaboratively with other departments to meet event needs.
• Provide excellent customer service to guests, artists, members, and staff.
• Flexibly adapt to changing priorities and event requirements.
• Other duties as assigned.
Qualifications:
• Prior experience in event coordination, hospitality, or administrative support preferred.
• Strong communication skills, both written and verbal.
• Ability to multitask and stay organized in a fast-paced environment.
• Comfortable working evenings, weekends, and holidays as needed.
• Basic knowledge of bar operations or willingness to learn.
• Proficiency in Microsoft Office and email platforms.
Working Conditions:
• Office-based work combined with active event support on museum floors.
• Requires standing, lifting, and moving equipment during event setup and breakdown.
• Flexible schedule based on event calendar
To apply, please send a resume and cover letter to tphelps@mmfa.org.