2025-2026 Administrative Assistant to the Director of Finance - Position Control - Central Office

Administrative Assistant to the Director of Finance/Position Control

Central Office

SY 2025-2026                                                              

12 Month Position

Montgomery County Public Schools in Virginia, is now accepting applications for an Administrative Assistant to the Director of Finance - Position Control. The individual will provide assistance to the Director of Finance in the areas of position control, budget facilitation, purchasing, and financial reporting. 

MINIMUM QUALIFICATIONS:High school diploma or equivalent required

• Licensed or eligible for licensure as a Notary Public in Virginia
• Strong communication, organizational, and interpersonal skills
• Working knowledge of modern professional office workflow
• Computer literate, proficient in Microsoft Office including EXCEL, WORD, and PowerPoint
• Functional knowledge of accounting practices, budget facilitation, purchasing, and financial reporting
• Functional knowledge of commonly used office equipment and work-flow technologies
• Effective verbal and written communication skills
• Ability to maintain an unquestionable degree of confidentiality
• Ability to multi-task, work with interruptions, and work under pressure
• Ability to be dependable and punctual 
• Ability to prioritize and self-direct, analyze situations and make decisions.
• Ability to adapt to change quickly and multi-task.

PREFERRED QUALIFICATIONS:

• Associate or Bachelor’s degree in Business Administration, Human Resource Management, Communications, or related field or equivalent education and/or experience in administrative office skills
• Experience in a public school system
• Experience in integrated software systems
• Two to four years in accounting or related fields.

PRIMARY RESPONSIBILITIES:

• Provides assistance to the Director of Finance in preparation of monthly budget reports
• General office duties
• Deals with department heads, school personnel, and community members

• Maintains appropriate general office files and financial records

• Collects information for various reports.

• Develops, coordinates and implements position control processes.
• Maintains the position request database for transactions, providing database oversight, and monitoring for accuracy and consistency across school locations.
• Works with Human Resources to develop, implement, and maintain streamlined position approval program for designated classifications and maintains documentation of standards for approvals.

• Administers position management and related systems 
• Monitors position changes for budget impact to ensure adherence to financial goals and objectives.
• Assists in the planning and development of the fiscal year budget.
• Processing incoming checks, and payments
• Utilizing the VDOE OMEGA grant application and reimbursement system
• Other duties as assigned and appropriate for specific Administrative Assistant position

Salary: $35,290.68 - $65,604.68 annually, with benefits; commensurate with experience and pro-rated to start date

FLSA Status:  Non Exempt

BENEFITS:

Anthem Medical Plans - Multiple options available for comprehensive medical and prescription coverage 

Ameritas Vision Plan - Coverage includes eye exams, lenses, frames, and contact lenses

Delta Dental Plan - FREE Delta Dental coverage for employees, spouses, and families

Carilion EAP - FREE Confidential Employee Assistance Program providing support for mental health, legal, financial concerns, and crisis support available to employees and their families

Generous Employee Leave Benefits - MCPS offers leave benefits for PT and FT employees, including paid sick leave, personal leave, funeral leave, and annual leave. Employees can also join a sick leave bank for extended medical absences, and earn wellness leave.

Virginia Retirement System (VRS) - Full-time employees are eligible for the VRS and enrolled in Group Life Insurance at no cost. MCPS contributes a certain percentage to your individual retirement account. 

Employee Sick Leave Bank - Employees earning sick leave may elect to join our Sick Leave Bank which allows employees to access days in the event of a catastrophic or long term illness when the employee has exhausted all other leave available.

You may visit the link below for quick access to your employee benefits portal page. Look around to find your offered policy information, claim forms, search for a provider, and more.

https://mymarkiii.com/mcpsva/

CLOSING DATE:  Open until filled

EEO Statement:

The Montgomery County School Board is an equal opportunity employer, committed to nondiscrimination in recruitment, selection, hiring, pay, promotion, retention, or other personnel action affecting employees or candidates for employment. Therefore, discrimination in employment against any person on the basis of race, color, religion, ethnic or national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, sexual orientation, gender identity, disability, political affiliation, status as a veteran, and genetic information (including family medical history) is prohibited. Personnel decisions shall be based on merit and the ability to perform the essential functions of the job, with or without reasonable accommodation, when necessary. The Montgomery County School Board shall provide facilities, programs and activities that are accessible, usable and available to qualified disabled persons. Further, the Montgomery County School Board shall not discriminate against qualified disabled persons in the provision of health, welfare and other social services.

The following persons have been designated to handle inquiries regarding non-discrimination policies:

Director of Human Resources and Assistant Director of Human Resources

750 Imperial Street, SE, Christiansburg, VA 24073

(540) 382-5100

Salary : $35,291 - $65,605