What are the responsibilities and job description for the Events and Scheduling Coordinator position at Montgomery County Pennsylvania?
SUMMARY
The Events and Scheduling Coordinator will serve as an entry-level professional supporting the Events & Scheduling team within the Commissioners Office. Reporting directly to the Director of Events and Scheduling, this role will provide essential operational, communication, and administrative support to ensure effective constituent engagement and streamlined coordination across Commissioners Office activities.
The position will primarily manage constituent communication tracking and reporting, assist with general office communications, and support comprehensive calendar and event coordination for the Commissioners. The ideal candidate will demonstrate strong written and verbal communication skills and be capable of managing high-volume, detail-oriented tasks with professionalism and discretion.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Oversee tracking, communication, and reporting related to constituent inquiries received by the Commissioners Office.
- Assist in drafting, coordinating, and distributing general communications on behalf of the Commissioners Office.
- Manage and maintain all Commissioners’ calendars, including scheduling, event coordination, and deadline tracking.
- Assist in gathering, preparing, and contributing to briefing materials for assigned meetings and events.
- Support the Director of Events and Scheduling and Deputy Director of Events with planning, logistics, staffing, and execution of County-hosted meetings and events.
- Ensure events invitations, event staffing requests are communicated well in advance to relevant stakeholders.
- Serve as an internal liaison to internal departments as it pertains to constituent engagement, event invitations, or general outreach.
QUALIFICATION REQUIREMENTS
- Strong written and verbal communication skills.
- Ability to engage professionally with constituents via email and phone.
- Strong organizational skills with the ability to multitask and prioritize.
- Bachelor’s degree required.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to reach with hands or arms; and stoop, kneel or crouch crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. The noise level in the work environment is usually moderate.
Employee Benefits | Montgomery County, PA - Official Website (montcopa.org)