Office Support Person V - Personnel

Summary

This position requires someone who can work independently with many diversified clerical duties related to personnel matters, tracking personal days, vacation days, and obtaining Department of Human Services mandated documents from prospective and current employees. This position requires good computer skills for correspondence and statistical reports. This person must be flexible and process personnel files and related data. He/she must have a professional demeanor in dealing with staff and the public. This person must be capable of handling sensitive documents in a confidential manner, not to be discussed with co-workers or others. This position reports directly to the Operations Administrator.

Essential Duties And Responsibilities

• Calls prospective applicants to schedule interviews.
• Creates and maintains personnel files and records and ensures all documentation required by County HR Department and Department of Human Services is in the personnel files.
• Maintains records of required clearances, physicals and drivers licenses and notifies employees of required updates on a timely basis.
• Maintains records of all vacation and personal time requests and ensures time is entered correctly into timecards.
• Provides guidance and liaison with HR as necessary for staff with regards to personnel questions and problems.
• Compiles training log and year end statistical reports for Annual Program Description.
• Provides orientation for all new staff on their first day of employment.
• Prepares monthly restraint log.
• Calculates daily, monthly and yearly statistical reports for Youth Center residents in both programs.
• Prepares monthly invoice information for JPO and OCY and provides this to appropriate individuals at JPO.
• Maintains inventory and storage area for staff uniforms and resident clothing.
• Provides backup for the Intake position when necessary, including answering phones, processing admissions, departures, and visitors and preparing proper documentation of residents’ personal possessions.
  
  

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must possess accurate computer skills, Word and Excel.
• Ability to complete tasks in a timely manner.
• Must be highly organized.
• Good interpersonal skills in dealing with staff.
• Ability to handle confidential and sensitive employee information with highest confidentiality.
• Assists and accepts clerical assignments in other work areas as necessary.
• Must have a PA Criminal History Record check, a drug test, Child Abuse History clearance and FBI fingerprint clearance prior to employment.
• Must have a physical examination report from a licensed physician.
• High School diploma or equivalent education and related experience.
• Maintain a professional distance with residents.
  
  

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

The noise level in the work environment is usually moderate.