Assistant Deputy - Operations

Summary

The Assistant Deputy - Operations supervises office staff in administrative matters; trains employees on proper office procedures; fills in for First Deputy and Register of Wills and Clerk of Orphans’ Court when needed; maintains schedules and attendance records; interact with other County Departments, general public and attorneys; administer office supply system; has input into budget creation, acts as Outreach Manager and does daily bookkeeping for the department.

Essential Duties And Responsibilities

• The Assistant Deputy - Operations supervises office staff in administrative matters for Register of Wills and Clerk of Orphans’ Court.
• Trains employees on proper office procedures.
• Fills in for First Deputy and Register of Wills and Clerk of Orphans’ Court when needed.
• Maintains schedules and attendance records.
• Interact with other County Departments, general public and attorneys.
• Administer office supply system.
• Has input into budget creation.
• Analyze the extent of public understanding of the office’s programs and determine the need for further public information and educational activities.
• Identify appropriate events, programs and other opportunities.
• Ensure appropriate marketing and supplies for events.
• Serve as writer of content for newsletters, brochures, social media posts.
• Take photos.
• Manage Social Media and website.
• Analyze and report Social Media Statistics.
• Manage PR budget and promotional items inventory.
• Assist with office newsletter.
  
  

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's degree from accredited institution in related field, or a minimum of 4-6 years of experience in a combination of Office Administration, PR, and/or social media.
• Well organized and detail oriented.
• Excellent verbal and written communication skills.
• Must retain a high-degree of confidentiality of office information.
• Must be able to interact with various levels of management in a professional manner.
• Excellent interpersonal skills.
• Complete knowledge of office computer system as it relates to Register of Wills and Clerk of Orphans’ Court office operation.
• Knowledge of rules of Decedents Estates and Fiduciaries, Orphans’ Court and Marriage Licenses.
• Teaching skills.
• Ability to work with employees, public, attorneys, judges staff, other court and county offices.
• Knowledge of County policies and procedures.
• Must be able to operate the following equipment:
• Computer/Printer;
• Telephone;
• Copier;
• Fax;
• Microfilm Reader/Printer.
  
  

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.