What are the responsibilities and job description for the Office Services Coordinator position at Montgomery County Government?
About the Position
The anticipated salary range for this position is $55,918 - $82,555.
WHO WE ARE
The Department of Health and Human Services is responsible for delivery of the County’s public health and human services that meets the needs of our community’s most vulnerable children, adults and seniors. The Department provides services through more than 120 programs at more than 20 locations. With over 2,000 employees, the Department of Health and Human Services is the largest County Department.
As a Department, we believe health and wellness of the county can only be achieved by ensuring that every resident has fair opportunities to reach their fullest potential. This means access to quality housing, transportation, education, employment, health care, human services, safe neighborhoods, and healthy food. HHS provides critical services for residents who face a variety of obstacles in achieving their full potential. HHS plays an essential role in building a healthy and strong community.
WHO WE ARE LOOKING FOR
The Office of the Director is currently recruiting for a professional that has experience working with senior leadership; understands the importance of effective and strong interpersonal skills and emotional intelligence, extensive knowledge of the Microsoft Office Suite, and understands the nuances of working with the general public, community leaders and government leadership.
What You'll Be Doing
- Maintain efficient process for recurring office tasks to include file maintenance (control, expansion, retention and archival procedures)
- Respond to inquiries from the general public, attorneys, business and nonprofit representatives, community leaders and public officials.
- Provide administrative support to the Office of the Director (produce typed or word-processed memos/letters or other documents from rough draft, verbal instructions or taped material; create tables and graphs, brochures, etc. for submission to the County Council, County Executive, County committees/agencies, and outside organization and contractors).
- Provide phone and visitor reception.
- Manage correspondence, calendars and schedules for the unit.
- This is not an exhaustive list of duties.
Minimum Qualifications
Education: Graduation from high school or High School Certificate of completion recognized in the State of Maryland.
Equivalency: An equivalent combination of education and work experience may be substituted.
Preferred Criteria, Interview Preferences
Preferred Criteria
- Experience working with Senior Leadership such as Community partner organizations, members of the County Executive Office and County Council.
- Extensive Knowledge of MS Office Suite to include Word, PowerPoint, Excel, TEAMS and SharePoint and Publisher.
- Experience in data entry and maintaining a Departmental database.
Preference for interview will be given to qualified candidates with the following experience. Applicable experience in these areas must be listed in your resume.
Oral communication to understand verbal information and to express such information verbally so that others will understand; this includes ability to listen ‘actively.’
- And willingness to shift seamlessly between tasks consistent with office-program priorities, daily workflow and other factors.
IMPORTANT INFORMATION
The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.
Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at OHR@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.
All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.
This will establish an Eligible List that may be used to fill both current and future vacancies.
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.
Salary : $55,918 - $82,555
