Account Clerk III (District Finance Assistant)

QUALIFICATIONS:                  

1. High School diploma or equivalent.
2. Two years of increasingly responsible financial record-keeping experience.
3. Such additional qualifications as the Superintendent or Board may find appropriate and acceptable.

REPORTS:                               Superintendent/designee

SUPERVISES:                         Not Applicable

JOB GOAL:                              To perform whatever task the Board and Superintendent/designee may assign with accuracy, efficiency, and cooperation; to present a positive attitude about the job so as to maintain good morale among employees; and to be as efficient and accurate as possible in all financial transactions so the Board and employees have total faith in the job that is done. 

BASIC FUNCTION:                 Perform complex and advanced clerical accounting duties related to the preparation of such matters as financial statements or District payroll; assign, review and lead the work of other account clerks as assigned.

PERFORMANCE RESPONSIBILITIES

1. Perform complex and advanced-level clerical accounting duties in support of District programs and services; process or prepare more complex or technical financial accounting documents, including payments, reports and special projects.
2. Prepares and maintains files of records and documents relating to work performed; prepares special reports as assigned, and completes monthly reports as requested from various agencies.
3. Produce a variety of periodic and annual financial statements, reports, reimbursements and claims; maintain journals and ledgers, charging proper accounts
4. Processes payroll and related records for assigned major payrolls; computes hours and pay of employees for each payroll period; computes and summarizes deductions such as withholding tax, retirement, insurance, and maintains records of deductions; verify and input data as assigned by supervisor.
5. Maintains records of individual earnings, deductions, change in employee status, and related data; processes retirements and terminations as appropriate; verify documents for proper account codes, pay rates, and related data as assigned by supervisor.
6. Maintains employee attendance records; verifies and inputs individual sick leave, emergency, personal, professional, and vacation allowances and usage; distributes related lists and notices as assigned by supervisor.
7. Processes the payroll-related sections of financial loans and various employment verification forms; verifies salaries in accordance with related laws and District policies and procedures.
8. Coordinates all insurance (state and other) provided by the Board as assigned by supervisor.
9. Receives all invoices for materials and services furnished, checks and matches with applicable purchase orders, bid items, etc., and prepares, processes, and mails F-75 vouchers.
10. Remains abreast of changes in policy or regulations relative to the operation of the program or office; participates in training activities as required by the Supervisor or State Department.
11. Responds to questions or complaints from vendors, District administrators, food service personnel or employees regarding issues related to pay, benefits, payments, balances, charges, inventories and other information; answer phones.
12. Perform financial record keeping for the District and maintain computerized records of accounts receivable, payable and cash sales.
13. Provide work direction, guidance and training to other bookkeeping/payroll personnel as assigned.
14. Perform responsible record-keeping duties with a high degree of skill and accuracy.
15. Verify, balance and adjust accounts.
16. Process and record accounting transactions accurately.
17. Prepare financial statements, profit and loss statements and other technical financial reporting documents.
18. Learn, interpret, apply and explain rules, regulations, policies and procedures related to school district payrolls, utility payments and food service accounting.
19. Establish and maintain cooperative and effective working relationships with others.
20. Performs such other tasks and assumes such other responsibilities as may be assigned by the Superintendent/Designee.