Dealership Office Manager

About Montgomery Automotive Group

Montgomery Automotive Group is a family-owned automotive dealership group with multiple franchised dealerships throughout Kentucky and Southern Indiana. Our organization is committed to operational excellence, employee development, and delivering an outstanding experience for our customers.

We are seeking an experienced, hands-on Dealership Office Manager to support two franchises from our office in Radcliff, Kentucky. This role leads the accounting office employees and reports directly to the VP of Finance, working closely with dealership General Managers to ensure accurate financial reporting, effective office operations, and consistent execution of established processes.

The ideal candidate combines automotive dealership office management experience with strong leadership, integrity, accountability, and a genuine commitment to training and developing employees. This is an opportunity for a leader who takes ownership of results, improves processes, and builds high-performing teams.

Key Responsibilities

Leadership and Team Development

• Lead, coach, and develop a team of accounting office employees, to maintain or establish clear expectations and accountability for individual and team performance.
• Train employees on dealership accounting procedures, systems, internal controls, and best practices.
• Identify skill gaps, provide constructive feedback, and develop employees' capabilities to support long-term team performance and growth.
• Foster a professional, collaborative environment that emphasizes integrity, ownership, attention to detail, and continuous improvement.
• Establish appropriate coverage, cross-training, and workflow practices to ensure consistent office operations.

Accounting and Financial Reporting

• Oversee dealership accounting activities, including billing, inventory accounting, accounts receivable, accounts payable, and title administration.
• Prepare and review monthly dealership financial statements, ensuring accuracy, completeness, and timely submission.
• Prepare and or monitor account reconciliations, investigate discrepancies, and ensure issues are resolved promptly.
• Prepare and oversee biweekly payroll processing, ensuring accuracy and adherence to established deadlines.
• Oversee applicable sales tax filings and ensure compliance with relevant requirements and company procedures.
• Maintain effective internal controls and ensure accounting activities follow established policies and procedures.

Office Operations and Administration

• Oversee day-to-day accounting office operations for both supported dealerships, ensuring responsibilities are completed accurately and on time.
• Coordinate with the VP of Finance on reporting, accounting procedures, process improvements, and employee development.
• Partner with dealership General Managers to resolve operational issues and maintain effective communication between the accounting office and dealership departments.
• Support human resources administration, including employee-related processes and open enrollment coordination.
• Use Microsoft Excel and other available tools to review financial information, monitor workflows, identify discrepancies, and improve efficiency.
• Identify opportunities to standardize procedures, strengthen internal controls, reduce errors, and improve overall office performance.
• Perform other related responsibilities as needed to support dealership and organizational objectives.

Qualifications

• Previous automotive dealership office management experience required.
• Accounting degree preferred; equivalent practical experience will also be considered.
• Demonstrated leadership ability, including experience training, coaching, and developing employees.
• Strong understanding of dealership accounting processes, including OEM Statements, billing, inventory, titles, warranty and insurance cancellations, accounts receivable, and accounts payable.
• Experience with dealership financial statement preparation, payroll, and sales tax processes.
• Strong Microsoft Excel skills and the ability to analyze financial information, identify discrepancies, and improve processes.
• Exceptional attention to detail, organizational skills, and commitment to accuracy.
• High level of integrity, personal accountability, and ownership of responsibilities and results.
• Ability to prioritize competing deadlines, solve problems, and make sound decisions.
• Strong communication and interpersonal skills, with the ability to work effectively with dealership leadership and accounting personnel.
• Commitment to developing employees, building high-performing teams, and maintaining a professional work environment.

What Success Looks Like

• A well-trained, accountable accounting team that consistently meets deadlines and produces accurate work.
• Timely, accurate dealership financial statements and dependable accounting processes.
• Strong internal controls and prompt resolution of discrepancies.
• Improved employee capabilities, cross-training, and operational efficiency.
• A productive partnership with the VP of Finance and dealership General Managers.
• An office culture built on integrity, ownership, attention to detail, and continuous improvement.

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Experience:

• automotive dealership management: 3 years (Required)

Work Location: In person

Salary : $50,000