School Administrative Assistant

Job Overview

The Montessori School of Rochester is seeking a warm, organized, and reliable Front Office Administrative Assistant to support the daily operations of our Montessori preschool. This position is often the first point of contact for families and visitors and plays a key role in maintaining a welcoming, well-organized school environment.

The ideal candidate is detail-oriented, friendly, and comfortable balancing administrative responsibilities with occasional classroom support.

Key Responsibilities

Front Office & Administrative Support

• Greet families, children, and visitors and provide a welcoming first impression
• Answer phones, respond to emails, and assist with general inquiries
• Maintain accurate and confidential student records, including health and incident documentation
• Assist with enrollment paperwork, attendance tracking, and administrative data entry
• Organize documentation required for school licensing and compliance
• Manage incoming mail, packages, and deliveries

Family Communication

• Serve as a point of contact for parents and guardians
• Share school updates, reminders, and documentation with families
• Support communication between teachers, families, and administration
• Assist with the coordination of school events, meetings, and calendar updates

Supplies & School Environment

• Maintain office and classroom supply inventory and coordinate ordering
• Plan and organize weekly student snacks
• Help maintain a clean, organized, and welcoming front office and shared spaces

Classroom & Student Support

• Provide classroom support when needed
• Assist with supervision during arrival, dismissal, and transitions
• Provide basic first aid and document incidents according to school procedures

Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred
• Experience in a school, childcare, or Montessori environment preferred
• Strong organizational and administrative skills
• Excellent communication and interpersonal abilities
• Ability to multitask in a fast-paced environment
• Basic computer skills (email, spreadsheets, office software)
• CPR/First Aid certification or willingness to obtain

Ideal Candidate

• Friendly and welcoming with young children and families
• Highly organized with strong attention to detail
• Calm, flexible, and dependable
• Respects Montessori philosophy and child-centered learning
• Maintains professionalism and confidentiality

Job Requirements

Ability to physically perform tasks associated with the job description including, but not limited to abilities to stoop, bend, sit, stand, stretch, grasp, push, pull, walk, lift up to 35 lbs.

Pay: $18.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Paid time off

Application Question(s):

• Do you have experience working in a school, childcare center, preschool, or similar environment?
• This role requires daily interaction with young children and families. Are you comfortable working in a preschool environment?

Education:

• High school or equivalent (Required)

Experience:

• administrative or office support: 1 year (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: In person

Salary : $18 - $24