Program Administrator

City/State:

Mount Vernon, New York

Grant Funded:

No

Department:

MMV Operations

Work Shift:

Day

Work Days:

MON-FRI

Scheduled Hours:

8:30 AM-5 PM

Scheduled Daily Hours:

7.5 HOURS

Pay Range:

$80,000.00-$100,000.00

Job Summary

The candidate is expected to demonstrate excellent clinical skills and judgment in the department. The candidate must be able to work independently and in an organized manner, and possess strong communication skills. From a clinical perspective the candidate must be able to communicate with medical staff, nursing teams, parents and family members, to ensure patients receive the necessary testing within the definitive time periods and that the quality of the testing is accurate. From a research perspective, the candidate will also be responsible to
work with PIs to screen patients and enroll subjects. Attend study meetings, and orchestrate patient follow up on protocol.

Essential Functions

• Monitor, schedule and track all patients.
  
  • There are stringent testing timelines that must be adhered to in order for the appropriate medical care to be provided.
  • Number of patients scheduled and arrived.
  • Must become proficient in registration and scheduling in Care Cast and IDX.
• Ensure that all insurance and billing information is obtained, and charges captured and submitted for the technical and professional components of this testing.
  
  • The hospital and physicians obtain appropriate reimbursement for these services.
  • Number of patients billed and associated accounts receivable in Eagle and IDX.
• Ensure that follow-up outpatient appointments are scheduled at the correct intervals. Track patient appointments and reschedule as required within the correct time frames.
  
  • To ensure patients receive care as required.
  • No issues due to missed appointments.
• Educates patients who need treatment to ensure that they cooperate with the screening and treatment process and understand the consequence of not getting follow-ups.
  
  • To ensure patients receive care as required.
  • No issues in medical care due to lack of educating the infants' parents or caregivers.
• Work with doctors to register and obtain clinical trials from industry, NIH, and investigator initiated grants.
  
  • Bring translational research to MMC/AECOM.
  • Number of trials obtained
  • Number of subjects enrolled
  • Number of subjects completing study
• Arrange with PIs study visits, getting subjects to exam, getting protocol measurements attended to, getting site certified, getting techs certified
  
  • Sites must have certified Pls, techs, and testing materials to comply with regulations and data collection
  • Successful site acceptance, success of techs to be certified, study visits occurring on time
• Monitor and collect and file records, CRFs, adverse reactions with appropriate authorities in a timely fashion
  
  • Data must be valid and reliable; safety data and monitoring must be in compliance
  • Success of site visits within and at end of study
• Maintain site and practice as a potential site for additional studies
  
  • Expand and grow number of trials done at MMC/AECOM
  • Tracking number of trials and number of successfully enrolled subjects.
• Communicate with Pl and Co-Pls, as well as technical support staff, to ensure that the project is successful and completed in a timely manner. Interact with fellow investigators and actively participate in discussions on how to better collect and interpret data.
  
  • Open and consistent communication with appropriate parties. Project timeline is maintained.
• Serve as liaison between the grantee Communication between MMC and consortium institution and the consortium institution. Collect institutions is maintained. Data is collected as data from subjects participating at the consortium necessary and processed for presentation at institutions, Organize
  data for regional meetings.
  
  • Data is transmitted on a timely basis within parameters set by the grantee and institution.
• Maintain a log of potentially eligible patients.
  
  • An up-to-date accurate log is kept of all study patients.
• Attend scientific and research meetings as needed
  
  • Attends all meetings required for study participator.
• Monitor adherence to study budgets.
  
  • Track and prepare financial reports on a routine basis.
    

Qualifications

• BS Required. Masters Degree preferred
• Excellent communication skills.
• Able to interact comfortably with professionals, caregivers, and clinic personnel.
• OHS Annual Assessment
• OHS Fit Test

Montefiore Mount Vernon Hospital is an equal employment opportunity employer. Montefiore Mount Vernon Hospital will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.