CLINICAL DIVISION ADMINISTRATOR

The Clinical Division Administrator (CDA) has oversight and accountability for the operational success of programmatic areas for respective assigned divisions. The CDA partners with the Medical Division Director in implementing strategic initiatives, project management, metric reporting, people management, developing faculty schedules, maintains CMEs, reimbursements, partners with departmental finance team, manages and arranges meetings/interviews, reconciliation of EPIC with Qgenda, maintaining CARTS, and physician scoreboards. The incumbent will cross all facets of the academic (research, education) and clinical missions of the organization. The position has liaison relationships with senior departmental leadership, ambulatory operations, and organizational entities.

This position will work across all sites and all locations.

Job Responsibilities

· Tracking clinical FTE, clinical schedule, productivity expectations for faculty in the divisions in accordance with departmental guidelines

· Dealing with faculty and staff issues/problems as they arise, working to understand and correct them, if possible, or to elevate to higher level if necessary; always keeping in balance the needs of the individual faculty, the Division, the Department, and the Health System

· Ensuring that requirements such as annual inventory, space assignments, travel and business expense reimbursements, supply and equipment procurement processes are completed within the guidelines and requirements of the department, medical center and college

· Coordinates with the departments Education office, to ensure Fellowship programs are appropriately managed, trainee recruitment is completed accurately and timely; and accreditation requirements are met

· Serves as the manager for employees in the business units (planning division staffing; understanding/ adhering to union policies and procedures; implementing and upholding the organizations HR practices etc)

· Works closely with the Senior Administration team to complete business plans for new programs, proformas for new and replacement faculty recruits, and other ad hoc analyses to support business decisions on behalf of the divisions

Qualifications

· Bachelor’s Degree Required

· Master’s Degree Preferred

· 5-7 years increasingly responsible administrative management positions supervising 3 individuals

· Familiar with healthcare financing and clinical services in an academic setting

· Working Knowledge of Epic, Infor, SAP-HCM, Microsoft Office, Visio, Power BI, PPO HQ

· Superior critical thinking, administrative judgment; ability to multitask and to manage multiple, complex competing priorities