Procurement Systems Analyst

IMPORTANT APPLICATION INSTRUCTIONS:

• Upload Resume or Curriculum Vitae for automatic population of information to the application.
• The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
• Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
• In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years . You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY : Reporting to the Assistant Vice President of Procurement Services, the Procurement Systems Analyst provides functional and technical support for various procurement systems, including Workday Procurement and Workday Strategic Sourcing, which includes process improvements of business processes, configurations, and data accuracy. The position is also responsible for supporting all phases of procurement activities through data analysis and reports, providing service triage, training, and collaborating with key stakeholders.

PRINCIPAL DUTIES AND RESPONSIBILITIES :

• Provide proactive functional and technical support for procurement systems and business processes, focused on recommending and leading continuous improvement initiatives and implementations to increase efficiency and optimize processes.

• Implement, maintain, and update standard operating procedures, stakeholder job aids, and other materials supporting the development of system enhancements or business processes.

• Provide training to internal customers, service triage, including but not limited to any system workflows, connectors, and end-user troubleshooting.

• Collaborate with internal (including IT) and external stakeholders, as well as external suppliers, to create solutions, identify operational inefficiencies, and system implementations and enhancements.

• Create, develop, and maintain reports, dashboards, and metrics for the Department. Provide data analysis and reports to support procurement initiatives and assist procurement processes.

• Audit, maintain, acquire, and improve the quality of procurement-related data. Ensure data and business process accuracy.

• Review Workday's biannual releases as well as continuous monitoring of Workday Community to identify and recommend process improvements. Submit cases to Workday as needed.

• Support Workday Procurement, including end-to-end goods and services procurement, requisitions, purchase and change orders, self-service supplier management and supplier portal (including future implementation), supplier punchouts, supplier contracts, and any other related system functionality or configurations.

• Support Workday Strategic Sourcing, including maintaining and auditing system configurations and business processes, including project intakes, pipeline management, sourcing events, supplier onboarding, and contract management.

• Support the University’s procurement card system and integration within Workday.

• Maintain Procurement Services website and active database of standard documents posted on the website.

• Responsible for the Procurement Services month-end and year-end closing process.

• Maintain knowledge of procurement as well as related areas such as budgets, expenses, and financial management.

• Drive cross-functional operational continuity by providing system support and executing end-to-end procurement functions such as purchase order lifecycle management, as required to meet shifting departmental demands.

• Lead special projects as assigned.

• Perform other duties as assigned.

• Management retains the right to add or change job duties at any time.
  

QUALIFICATIONS :

REQUIRED :

• Bachelor’s degree from an accredited college or university.

• Minimum 4 years of experience with the procurement process in a large organization.

• Experience with e-Procurement software, including business process configuration.

• Knowledge of the procurement of goods and services.

• Ability to adapt and innovate while adhering to established procedures.

• Strong project management skills.

• Demonstrated ability to handle multiple assignments with critical deadlines and changing priorities.

• Ability to work independently and to collaborate with others.

PREFERRED :

• Master’s degree from an accredited university.

• Ability to work independently and to collaborate with others.

• Experience in a higher education setting, preferably a New Jersey public entity.

• Ability to work independently and to collaborate with others.

PROCEDURE FOR CANDIDACY
Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instruction.

Salary Range

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/

Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer.

Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions.

Department

Position Type

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2) , or email talent @montclair.edu .

Inclusion Statement

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/