Foundation Staff Assistant

IMPORTANT APPLICATION INSTRUCTIONS:

• Upload Resume or Curriculum Vitae for automatic population of information to the application.
• The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
• Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
• In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years . You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY

Reporting to the Executive Director, Administrative Services, the Foundation Staff Assistant plays a vital role in the overall administrative operations for the Foundation including but not limited to accounting, recordkeeping, financial analysis and reporting of the Foundation.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Enter data, including foundation vouchers and student scholarship payables into the Foundation general ledger system.

• Prepare and manage monthly bank and credit card reconciliations.

• Reconcile foundation funds held for the benefit of Montclair State University.

• Monitor grants to determine outstanding obligations due to the University for funds received by the Foundation.

• Prepare and coordinate the issuance of checks (accounts payable) and the preparation of ACH transfers.

• Coordinate foundation transfers to the University.

• Process foundation gifts as needed.

• Assist with the year-end work in support of the annual audit.

• Maintain internal spreadsheets and fundraising database records regarding foundations/corporations.

• Provide support in the preparations of ad hoc reports.

• Assist with data entry projects, fund review and reconciliation.

• Performs other duties as assigned.

• Management retains the right to add or change job duties at any time.

QUALIFICATIONS

REQUIRED :

• Bachelor’s degree from an accredited college or university.

• Minimum of two years of experience in general accounting.

• Multi-tasking abilities.

• Team oriented individual with strong communication skills.

• Attention to detail, diligence and high degree of integrity.

• Proficiency in Microsoft applications, preferably in Excel.

PREFERRED :

• Bachelor’s degree in Accounting / Finance.

• Experience in working with Financial Edge and/or Raiser's Edge.

• Willingness to learn in a constantly changing environment.

• Ability to work with faculty and staff across the University Campus.

PROCEDURE FOR CANDIDACY

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Salary Range

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/

Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer.

Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions.

Department

Position Type

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2) , or email talent @montclair.edu .

Inclusion Statement

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/