Foundation Coordinator

IMPORTANT APPLICATION INSTRUCTIONS:

• Upload Resume or Curriculum Vitae for automatic population of information to the application.
• The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
• Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
• In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years . You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY

Reporting to the Executive Director, Administrative Services, the Foundation Coordinator reviews associated funds, including the scholarship management process, the on-line reporting system, and communication with faculty and staff who oversee such funds and scholarships. In addition, this position is also responsible for assisting with processing accounts payable by entering vendors and payables information into the Foundation’s system; maintaining the scholarship management software, and coordinating with the Donor Relations Department on scholarship donor stewardship.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Maintain the foundation fund database, including entering and updating fund and scholarship records, criteria, users, and award amounts.

• Manage the Scholarship Universe software platform, including creating new scholarships, updating award amounts, creating new cycles for awards, and updating rescissions.

• Assist with training end-users and providing support for administrators in all areas related to the management and awarding of scholarships, fellowships, stipends, etc.

• Interface with the Financial Aid Office and academic departments during the selection and awarding of student scholarships.

• Enter Scholarship payables into the general ledger system and process them to the University. Post and edit Gift Batches to the General Ledger System.

• Continuously review the online reporting system, including the addition and deletion of campus users.

• Upload materials to the data archiving platform of PaperSave to enable the electronic storage of essential data and records managed through the University Foundation, including, but not limited to, scholarship award data, gift agreements, research data, and other vital information.

• Interface with the Donor Relations Department by providing reports and data needed for their stewardship of donors and student scholarship recipients.

• Partner with Foundation accounts payable and gift processing for the receipts of donations and other related revenues.

• Assist with month-end and year-end closings as needed.

• Assist with gift processing and fund audit protocol.

• Perform other duties as assigned.

• Management retains the right to add or change job duties at any time.

QUALIFICATIONS

REQUIRED:

• Bachelor’s degree from an accredited college or university.

• Minimum three years of professional work experience in higher education or a related field.

• Proficiency in Microsoft Office Suite, specifically in Excel.

• Excellent communication skills.

• Strong attention to detail.

• Ability to identify, use, and stay up to date with best practices for accounts payable and gift processing.

PREFERRED:

• Professional work experience in accounting.

• Experience with Blackbaud suite of software platforms (including Raiser’s Edge and Financial Edge).

• Experience in Xpress Reporting and Scholarship Universe.

• Ability to work in a collaborative and diverse environment.

PROCEDURE FOR CANDIDACY

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Salary Range

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/

Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer.

Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions.

Department

Position Type

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2) , or email talent @montclair.edu .

Inclusion Statement

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/