What are the responsibilities and job description for the Administrative Assistant- State's Attorney's Office position at Montana?
Division Overview:
The State's Attorney's Office in the Montana Department of Justice is dedicated to ensuring justice and upholding the rule of law on behalf of the people of Montana. The office includes the Solicitor General's Office, Criminal Prosecution, Appellate Services, Civil Services, and Consumer Protection. The functions within the office include defense of Montana's laws, constitutional challenges, determining legal sufficiency of ballot initiatives, prosecution of criminals, handling all phases of litigation from district court proceedings through appeal, and complex litigation of antitrust matters.
Job Overview:
The Administrative Assistant is responsible for providing a variety of administrative and secretarial support to AG's Office. This includes greeting and welcoming guests, receiving, and delivering all incoming and outgoing mail and packages, answering calls, and directing as needed. Other duties include scheduling meetings, coordinating office activities, including managing supply orders, breakroom/conference space upkeep, etc.
Minimum Qualifications:
High school diploma
Two years of experience performing a variety of office support or clerical work.
Other combinations of education and experience may be substituted.
Special Instructions:
The selection procedures to be used in evaluating the applicant's qualification may include, but are not limited to, an evaluation of the resume, a structured interview, performance test, academic transcripts, reference/background checks and fingerprint checks.
Additional materials, references or information submitted by the applicant, but not requested, will not be considered.
Successful applicant(s) will be subject to:
Criminal History Fingerprint / Name-based Check
Driving History
HOW TO APPLY:
To be considered for this position, you must attach a resume at the time of application.
Tip: When attaching your resume, you must mark the attachment as a "Relevant File".
Your Resume: Please include all work experience as well as job duties that demonstrate your qualifications for this position. Include dates of employment (month & year- start & end) and the reason you left each job.
A complete online state application is not required. To initiate an application, attach the resume to be considered for this position. Failure to attach resume will result in an incomplete application that will not be considered further.
Only electronic applications will be accepted. Materials submitted but not requested will not be considered in the selection process.
All documents for Veteran or Disability preference must be received or date stamped by the closing date. Please submit preference documentation to Terri Christianson at Terese.Christianson@mt.gov via File Transfer Service.
To request an accommodation with the application process, please contact the HR office.
Your service is rewarded with competitive compensation and generous State of Montana Benefits.
Medical, dental and vision coverage
Retirement plans
Generous paid vacation, sick and holidays
Pre-tax Flexibility Spending Accounts
Employee Assistance Program
State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.
This Organization Participates in E-Verify.
Minorities are under-represented in this position and are encouraged to apply.