What are the responsibilities and job description for the Campaign Manager position at Montana State University?
Reporting to the Director of Development & Membership, this position serves as the central point of coordination for the campaign while also contributing to the museum’s broader fundraising strategy. The Campaign Manager will oversee campaign systems and processes, track and report on progress, prepare donor and committee briefings, and ensure consistent communication across all campaign activities. In addition, the Campaign Manager will collaborate with colleagues on major gift cultivation and stewardship, manage select development operations, and develop tools that will outlast the campaign and position MOR for continued growth. This position is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment, values collaboration, and is motivated by the opportunity to help secure transformational support for one of the Northern Rockies most iconic cultural institutions.
Duties and Responsibilities
With regards to campaign operations:
- Coordinate and monitor campaign timelines, ensuring tasks and milestones are achieved on schedule.
- Support the Campaign Committee and Board of Trustees by preparing meeting agendas, materials, and follow-up documentation.
- Draft, edit, and proof campaign-related communications, including proposals, reports, and donor correspondence.
- Maintain the campaign calendar, ensuring alignment across cultivation, solicitation, and stewardship activities.
- Track progress toward campaign goals and prepare regular reports for leadership, volunteers, and the Board.
- Partner with staff and external collaborators to manage campaign collateral, including presentations, talking points, donor recognition lists, and other materials.
- Assist with the planning and execution of campaign-related events, cultivation opportunities, and donor visits.
With regards to broader development support:
- Contribute to moves management by preparing donor research, briefing memos, and follow-up notes.
- Partner with development staff on major gift cultivation and stewardship, including proposal support and acknowledgment processes.
- Collaborate with staff to ensure accurate and timely entry of pledges and gifts into the donor database.
- Generate reports and dashboards to track donor engagement, pledges, payments, and overall progress.
- Support stewardship by maintaining recognition listings, impact reporting, and donor communications.
- Help design systems, templates, and best practices that strengthen the development program beyond the life of the campaign.
Required Qualifications – Experience, Education, Knowledge & Skills
- Bachelor’s Degree in a field relevant to the position and/or work environment or an equivalent combination of relevant education and experience.
- Experience in campaign or fundraising.
- Exceptional English written and verbal communication skills with the ability to inspire confidence and motivate giving from varied audiences.
- Experience composing, editing and formatting business correspondence with a high degree of attention to detail and accuracy.
- Experience with databases, including data entry and generating reports.
Preferred Qualifications – Experience, Education, Knowledge & Skills
- Experience writing fundraising-specific communications, proposals, or reports.
- Experience with donor-specifics databases and/or CRM systems.
- Experience in project management, including planning, implementing, and tracking complex initiatives with multiple stakeholders.
The Successful Candidate Will
- Impeccable attention to detail and ability to produce high-quality work with deadlines while managing a variety of projects concurrently.
- Strong interpersonal skills with the ability to build relationships and work collaboratively with staff, donors, trustees, volunteers, and community partners.
- Team player who balances team and individual responsibilities, gives and welcomes feedback as a way to support everyone’s efforts to succeed.
- Curious and proactive mindset that possesses sound judgment.
- Ability to communicate in a professional and effective manner, providing a high level of customer service and discretion with sensitive or confidential information.
- Consistently exercise initiative and adaptability in a dynamic campaign environment.
Position Special Requirements/Additional Information
This position is for up to three years, with the possibility for continuing past this specific campaign.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties?
No
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Upon completion of a successful search
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on November 21, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
This position is not eligible for sponsorship.
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
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