Research Asset Program Coordinator

Position Details

Position Information

Announcement Number STAFF - VA - 26238 For questions regarding this position, please contact:

Mary Gauvin

mary.gauvin@montana.edu

406-994-6821

Classification Title Program Coord II Working Title Research Asset Program Coordinator Brief Position Overview

Management of research capital equipment at MSU-Bozeman.

Position Number 4M1673 Department Research Division Office of Research and Economic Development Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary $20.49 - $25.61 per hour, commensurate with experience, education, and qualifications Contract Type Classified Salary If other, please specify Recruitment Type Open

Position Details

General Statement

Under the supervision of the RED Service Centers Director, the Research Asset Program Coordinator will be responsible for maintaining inventory of all capital research equipment housed at MSU-Bozeman, from equipment acquisition to disposal. The individual in this position will have decision-making ability to lead major projects and improve processes within asset management, with the ultimate goal of enhancing University compliance with federal asset requirements.

Duties and Responsibilities

• In collaboration with Property Management and with minimal oversight, maintain an accurate and detailed inventory of all capital research equipment housed at MSU-Bozeman in accordance with State, Federal and University policies, subject to State, Federal and internal audits.
• Review of capital research expenditures through purchase orders, invoice approval queues, and purchasing card purchases for MSU-Bozeman.
• Work with Property Management staff and supervisor to make updates to the Property Management Procedures manual and prepare documentation to respond to equipment audits.
• Conduct physical inventories in research laboratories and service centers.
• Act as a liaison between researchers/service centers and Property Management to review requests for disposal of capital research equipment; determine best means for disposal and coordinate with Facilities Services regarding removal of items.
• Collaborate with Facilities, Sustainability, Office of Sponsored Programs, departments and service centers for relocation of capital research equipment within or outside of the university via Property Asset Redistribution Request forms.
• Assist RED Service Centers Director with developing and maintaining a University-wide shared research equipment list within the service center management platform.
• Support RED Service Centers (i.e. Core Facilities) with maintenance of fee-for-service research equipment listings within the service center management platform.
• Coordinate with RED Service Centers Director to avoid redundancy in capital research equipment purchases.
  
  

Required Qualifications – Experience, Education, Knowledge & Skills

• Property management experience or general business experience or research lab experience which includes maintaining, processing and verifying detailed records with a high degree of accuracy or an equivalent combination of education and/or experience.
• Demonstrated experience using software for performing detailed and accurate data entry.
• Demonstrated experience providing a high level of customer service in a positive, professional and helpful manner to a various range of individuals.
  
  

Preferred Qualifications – Experience, Education, Knowledge & Skills

• Bachelor’s degree in science-related field and/or familiarity with laboratory settings.
• Relevant knowledge of state and university business property management procedures, policies, and regulations.
• Relevant knowledge of federal property guidelines and documentation requirements.
  
  

The Successful Candidate Will

• Demonstrate excellent organizational skills, including the ability to prioritize tasks, multi-task, keep detailed records and think analytically.
• Demonstrate competence organizing and prioritizing multiple work assignments and meeting deadlines in a timely manner in a busy environment.
• Demonstrate ability to interpret, explain and maintain compliance with policies and procedures.
• Communicate effectively with co-workers and the public, both in person, over the phone and via email.
• Consistently exercise initiative and good judgement.
• Maintain confidentiality of records and information.
  
  

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or with reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and or ability required.

This position has supervisory duties? No

Posting Detail Information

Number Of Vacancies 1 Desired Start Date Upon Completion Of a Successful Search Position End Date (if Temporary) Open Date Close Date Applications Will Be

Screening of applications will begin on January 13, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

This position is not eligible for sponsorship.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

Applicant Documents

Required Documents

• Resume
• Cover Letter
  
  

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).