What are the responsibilities and job description for the Administrative Assistant position at Montana State University-Bozeman?
Company Description Montana State University-Bozeman is the state’s land-grant institution, dedicated to integrating learning, discovery, creativity, and community engagement. The university offers high-quality two-year, undergraduate, and graduate programs supported by cutting-edge research and extensive outreach at the state, national, and global levels. With a low student-to-faculty ratio and a collaborative learning environment, MSU provides hands-on opportunities to work with world-class faculty and staff. Students are well prepared for careers and advanced education, consistently earning prestigious national and international scholarships and awards. MSU fosters a welcoming, adventurous campus culture focused on addressing complex global challenges and improving quality of life.
Role Description The Administrative Assistant is a full-time, on-site position located in Bozeman, MT, supporting daily operations within a university department or office. This role manages schedules and calendars, organizes meetings and events, maintains files and records, and prepares correspondence and basic reports. The Administrative Assistant responds to phone, email, and in-person inquiries, providing courteous, accurate information to students, faculty, staff, and visitors. The role includes handling clerical tasks such as data entry, document processing, ordering supplies, and tracking office inventory. The Administrative Assistant collaborates with team members to ensure smooth office workflows and supports special projects as needed.
Qualifications
- Strong Administrative Assistance and Clerical Skills to manage scheduling, records, and routine office tasks efficiently.
- Professional Phone Etiquette and clear Communication skills for interacting with diverse campus and community members.
- Experience providing Executive Administrative Assistance or high-level support to leadership is beneficial.
- Proficiency with office software (e.g., word processing, spreadsheets, email, calendaring systems) and comfort learning new systems.
- Excellent organization, attention to detail, and time management, with the ability to prioritize multiple tasks in a busy environment.
- Demonstrated commitment to inclusive, respectful service and the ability to work effectively with individuals from varied backgrounds.
- High school diploma or equivalent required; post-secondary coursework or an associate’s degree in business, administration, or a related field is preferred.
- Prior administrative or office experience in an educational, public, or non-profit setting is an asset.