Executive Assistant/Legal Assistasnt

Executive Assistant / Legal ASsistant to Attorney
Firm/Location: Montana Estate Lawyers, P.C. - Great Falls, Montana
Position Type: Full-Time, in-office or virtual

Join Our Team

Montana Estate Lawyers is seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to one of our senior attorneys. Secondary to the position will be traditional legal assistant duties.

As the Executive Assistant, you will serve as a trusted partner to the attorney, helping manage his daily schedule and workflow, coordinate priorities, and ensure our clients receive an exceptional experience from their very first interaction with our firm. If you enjoy making a meaningful impact in a collaborative environment, we'd love to hear from you.

Key Responsibilities

• Manage the attorney's calendar, appointments, meetings, and deadlines.
• Coordinate client consultations, internal meetings, and community or professional events.
• Help create an exceptional client and referral partner experience by anticipating needs, communicating proactively, and ensuring clients and referral partners feel informed, respected, and cared for throughout their interactions with our office.
• Monitor and prioritize email communications, draft correspondence, and ensure timely follow-up.
• Prepare, proofread, and format legal documents and correspondence.
• Coordinate travel arrangements and prepare itineraries when needed.
• Track projects, deadlines, and follow-up items to help ensure matters progress efficiently.
• Work closely with the other attorneys and administrative staff to support the firm's operations.
• Maintain organized electronic and physical files while safeguarding confidential client information.
• Handle special projects and provide administrative support as assigned.

Qualifications

• Previous experience in a law firm or other professional services environment is preferred but not required.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Strong problem-solving skills and the ability to anticipate needs before they arise.
• High level of professionalism, discretion, and confidentiality.
• A genuine desire to serve others with empathy, patience, and kindness while maintaining appropriate professional boundaries.
• Proficiency with Microsoft Outlook, Word, Excel, and other Microsoft Office applications.
• Experience with legal practice management or document management software is a plus.

The Ideal Candidate

You are dependable, resourceful, and take pride in your work. You communicate with confidence, anticipate needs before they arise, and remain calm under pressure.

More importantly, you understand that every interaction matters. Many of our clients come to us during significant life transitions—planning for the future, caring for aging loved ones, or navigating the loss of a family member. You recognize the importance of treating each client with compassion, respect, and genuine care while maintaining the highest level of professionalism.

You enjoy being the person who keeps everything running smoothly, allowing the senior attorney to focus on serving clients and growing the practice.

Why Montana Estate Lawyers?

At Montana Estate Lawyers, we help individuals and families protect what matters most. Our work centers on estate planning, trust administration, probate, elder law, and helping clients navigate important life decisions with compassion and clarity.

We believe our team is our greatest asset. We foster a collaborative, respectful workplace where professionalism, integrity, teamwork, and client service guide everything we do. We are committed to creating an environment where both our clients and our employees feel valued, supported, and respected.

We offer:

• Salary $34,000 - $40,000 based on experience
• Paid time off
• Health insurance premium paid for employee
• 401(k) retirement plan with 4% match
• Paid holidays
• Flexibility to attend personal appointments, family events, and school activities
• Professional development opportunities
• Supportive and collaborative team culture
• Four-day work week – Monday through Thursday 7:30 am – 5:30 pm.

Benefits subject to eligibility and waiting periods.

To Apply

Please submit your resume and a cover letter telling us why you're interested in joining Montana Estate Lawyers and how your experience has prepared you for this role.

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off
• Retirement plan

Work Location: In person

Job Type: Full-time

Pay: From $34,000.00 per year

Work Location: In person

Salary : $34,000 - $40,000