What are the responsibilities and job description for the Executive and Board Relations Coordinator position at Montana Community Foundation?
Job Title: Executive and Board Relations Coordinator
Classification: Non-Exempt
Salary : $27.00 - $31.00/hourly DOE
Location: Helena, MT
Reports to: President & CEO
Description of Position
In support of Montana Community Foundation Inc.'s (MCF) mission, the Executive and Board Relations Coordinator is an integral part of a team of professionals dedicated to serving Montana through philanthropy. The Executive and Board Relations Coordinator provides an expert level of coordination for the President & CEO, the Board of Directors, and the Leadership Team.
MCF's mission is to Create a Culture of Giving so Montana Communities Can Flourish. This mission is accomplished through a strong team effort that focuses on collaboration, empowerment, and professional excellence. MCF places equal emphasis on an employee's skills and an employee's attitude, recognizing the combination of exceptional skills and a positive, respectful attitude make MCF a special environment for its employees and constituents. To that end, our employees must have a positive attitude and engage in constructive and appropriate communication. Employees must always treat their employer, its constituents and each other with respect. Each employee is a vital part of MCF's team and plays an integral role in meeting our goals.
Join a Mission-Driven Leadership Team
We are seeking an experienced and collaborative professional to support the President & CEO, the Board of Directors and leadership team. This role is ideal for someone who works well in a fast-paced environment, builds strong relationships with executives and Board members, and is passionate about supporting mission-driven work.
In this role, you will help advance organizational priorities through executive support, Board coordination, stakeholder engagement, and high-level communication management. This position offers exceptional opportunities to expand your role as the organization matures, meaningful collaboration with senior leaders and community stakeholders, and the opportunity to make a measurable impact.
Key Responsibilities
Executive Leadership Support 25%
What You Bring
This position has no supervisory responsibilities.
Education and Experience
This position is based in Helena and requires occasional travel throughout the state.
Benefits
MCF offers a competitive benefit package. Full-time regular employees are eligible to participate in group medical, dental and vision coverage; 401(k) retirement plan; Health Savings Account; and short-term and long-term disability coverage as well as a generous PTO program.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
How To Apply
To apply for this position, submit a cover letter, current resume, and three (3) professional references to daphne@mtcf.org. Applications can only be submitted by email. Review of candidates will begin June 22, 2026.
Classification: Non-Exempt
Salary : $27.00 - $31.00/hourly DOE
Location: Helena, MT
Reports to: President & CEO
Description of Position
In support of Montana Community Foundation Inc.'s (MCF) mission, the Executive and Board Relations Coordinator is an integral part of a team of professionals dedicated to serving Montana through philanthropy. The Executive and Board Relations Coordinator provides an expert level of coordination for the President & CEO, the Board of Directors, and the Leadership Team.
MCF's mission is to Create a Culture of Giving so Montana Communities Can Flourish. This mission is accomplished through a strong team effort that focuses on collaboration, empowerment, and professional excellence. MCF places equal emphasis on an employee's skills and an employee's attitude, recognizing the combination of exceptional skills and a positive, respectful attitude make MCF a special environment for its employees and constituents. To that end, our employees must have a positive attitude and engage in constructive and appropriate communication. Employees must always treat their employer, its constituents and each other with respect. Each employee is a vital part of MCF's team and plays an integral role in meeting our goals.
Join a Mission-Driven Leadership Team
We are seeking an experienced and collaborative professional to support the President & CEO, the Board of Directors and leadership team. This role is ideal for someone who works well in a fast-paced environment, builds strong relationships with executives and Board members, and is passionate about supporting mission-driven work.
In this role, you will help advance organizational priorities through executive support, Board coordination, stakeholder engagement, and high-level communication management. This position offers exceptional opportunities to expand your role as the organization matures, meaningful collaboration with senior leaders and community stakeholders, and the opportunity to make a measurable impact.
Key Responsibilities
Executive Leadership Support 25%
- Provide high-level support to the President & CEO, helping ensure priorities, communications, and initiatives move forward effectively and efficiently.
- Coordinate key projects, communications, and deliverables in support of organizational goals and leadership initiatives.
- Serve as a liaison between the President & CEO, leadership team, Board members, donors, and external stakeholders, fostering strong professional relationships.
- Manage and prioritize the President & CEO's calendar, scheduling, and meeting coordination.
- Prepare executive correspondence, reports, presentations, briefing materials, and meeting agendas with exceptional attention to detail.
- Coordinate travel arrangements and logistics for executive leadership as needed.
- Support organizational reporting efforts and manage the national re-accreditation filing process.
- Assist with special projects and organizational initiatives as assigned.
- Partner closely with the President & CEO to support effective Board and committee engagement.
- Coordinate Board and committee meetings, retreats, and leadership events, both in-person and virtual.
- Prepare and distribute Board materials, presentations, agendas, and supporting documentation.
- Draft and maintain Board and committee meeting minutes and official records with accuracy and professionalism.
- Ensure seamless meeting execution through scheduling coordination, logistics management, and technology support.
- Provide routine planned giving support for the philanthropy department
- Support communication and engagement efforts with donors, community leaders, and strategic partners.
- Draft and edit high-level communications, presentations, acknowledgments, and stakeholder correspondence.
- Help cultivate and stre gthen relationships that advance the organization's mission and community impact.
- Represent the organization with professionalism, diplomacy, and a commitment to excellence.
What You Bring
- Exceptional organizational, communication, and project coordination skills, with the ability to manage multiple priorities in a fast-paced environment.
- Strong written and verbal communication abilities, including the preparation of professional correspondence, reports, presentations, and meeting materials.
- Excellent judgment, discretion, and interpersonal skills, with the ability to build trusted relationships across all levels of an organization.
- Proven ability to anticipate needs, exercise sound decision-making, and maintain a high level of professionalism and confidentiality.
- Strong attention to detail and follow-through, with the ability to proactively manage competing priorities and ensure timely completion of tasks and projects.
- Experience supporting senior leaders, executive teams, Boards, or committees in a dynamic and collaborative environment.
- Skilled in coordinating meetings, events, and executive logistics, including in-person and virtual gatherings.
- A collaborative, proactive, and solutions-oriented mindset with the ability to adapt and thrive in a mission-driven organization.
- Awareness and understanding of the nonprofit sector and a commitment to supporting community-focused work.
- Strong technical proficiency, including Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, DocuSign, and virtual meeting platforms.
- Opportunity to work closely with executive leadership and contribute to organizational success.
- Meaningful, mission-driven work that creates lasting community impact.
- Collaborative and values-driven culture with strong leadership engagement.
- A dynamic role offering growth, variety, and the ability to make a measurable difference every day.
This position has no supervisory responsibilities.
Education and Experience
- Associate's degree or commensurate experience required.
- Strong work ethic, with a minimum of three (3) years' relevant experience.
- Experience and interest in internal and external communications, partnership development, and administrative support.
This position is based in Helena and requires occasional travel throughout the state.
Benefits
MCF offers a competitive benefit package. Full-time regular employees are eligible to participate in group medical, dental and vision coverage; 401(k) retirement plan; Health Savings Account; and short-term and long-term disability coverage as well as a generous PTO program.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
How To Apply
To apply for this position, submit a cover letter, current resume, and three (3) professional references to daphne@mtcf.org. Applications can only be submitted by email. Review of candidates will begin June 22, 2026.
Salary : $27 - $31