Wedding and Events Coordinator

WEDDING & EVENT COORDINATOR

Monserate Winery is a new family winery that has a vision of delivering excellence and fun, with a focus on integrity and community. We are looking for an amazing team to grow with. A successful candidate has an incredible work ethic, is detail-oriented and enjoys a fast-paced work environment. An ideal candidate has event coordinating experience and is looking to build a career in events. The Event Coordinator is focused on client and inter-winery staff relationships while organizing and planning the event until it's successful completion.

QUALIFICATIONS

1. Must be 21 years of age.

2. Must have minimum of 1 years of wedding/private events experience.

3. Excellent interpersonal and organizational skills

4. Must have strong computer skills and be proficient in Microsoft Excel, Word and Outlook. Caterease and Salesforce experience desirable.

5. Ability to work a flexible schedule including evenings/weekends/holidays as required.

6. Excellent communications skills including written and verbal.

7. Outgoing, personable, friendly with the ability to speak in front of clients and guests with clarity and confidence.

8. Strong organizational, detail management and multi-tasking skills.

9. Experience selling weddings/private events, function space and food and beverage packages.

10. Demonstrate ability to achieve and exceed sales goals by effectively negotiating and closing business.

11. Ability to treat all associates and guests in a respectful manner.

12. Exhibits integrity (honesty and truthfulness).

13. Is consistently striving to be better.

14. Courteous and has the ability to smile spontaneously.

15. Must maintain a professional hygiene and appearance that is consistent with company guidelines.

16. Possesses a “Can Do” attitude, and persevering work ethic.

17. Possesses skills in conflict resolution and demonstrates an ability to find resolutions.

18. Must be able to work in a standing position for long periods of time.

19. Must be able to lift/carry up to 50 lbs.

20. Must be able to work outdoors in varying weather temperatures.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following non-inclusive list. Other duties may be assigned. Nothing in this job description reflects management’s right to assign or reassign duties to this job at any time. All duties are to be performed in compliance with Monserate Winery policies and procedures.

1. Collaborate with clients to plan and execute their dream wedding, or special event ensuring all details are meticulously organized and executed.

2. Coordinate with vendors, such as caterers and rental companies to secure contracts and ensure smooth operations.

3. Coordinate weddings and private events entailing but not limited to creating floorplans, BEOs, and coordinating with vendors.

4. Maintain well-organized and thorough event records.

5. Provide exceptional guests services, ensuring all guests have a memorable experience during the wedding.

6. Manage budget and timelines to ensure all aspects of the wedding stay within the allocated resources.

7. Oversee the setup and breakdown of wedding and special events, ensuring all decorations and equipment are properly arranged.

8. Effectively communicate with clients the policies and guidelines that must be adhered to while on property.

9. Convert prospective clients into committed customers through on-site visits/meetings, proactive communication and excellent customer service.

10. Accepts and pursues private and wedding event requests and leads by responding to inquiries, providing proposals, additional information, scheduling site tours, cost estimations and executing contracts, as requested by Weddings and Events Manager

11. When needed, assists in the selling, planning and/or executing other associate’s groups as indicated by the Weddings and Events Manager.

12. Builds and maintains relationships in the wedding community by staying connected and attending industry events.

13. Maintain positive and productive relationships with internal departments and operations.

14. Committed to managing clients by providing the highest level of service and integrity.

15. Handle any last minute changes or emergencies that may arise with calm demeanor.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand and/or walk for up to eight hours at a time; use hands to finger, wrists, arms, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee must regularly lift and/or move up to 40 pounds and occasionally lift and/or move up to 50 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will be working in typical conditions of a tasting room to include hard flooring with uneven ground. May occasionally be exposed to wet floors. On the grounds, may encounter walking on grass, dirt, debris, uneven ground, vineyards, etc.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Holidays
• Monday to Friday
• Night shift
• Weekends as needed

Supplemental pay types:

• Commission pay

Ability to commute/relocate:

• Fallbrook, CA 92028: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Events management: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Work Location: In person

Salary : $20 - $24