Office Clerk I - Audit Services (County Clerk)

This is a civil servant position. For more information and to download the County application please visit https://www.monroecounty.gov/hr-apply.

DISTINGUISHING FEATURES OF THE CLASS: This is a senior-level clerical position involving the independent performance of difficult and complex clerical and account keeping tasks for a department or agency. The work may involve use of an automated or manual account keeping system. This employee may also be responsible for planning and review of account keeping and financial record keeping activities of other clerical staff or of a small clerical unit. The use of a personal computer for word processing and database entry is an integral part of the position. The employee reports directly to the County Clerk Administration, and works under the general supervision of the County Clerk Administration. Does related work as required.

TYPICAL WORK ACTIVITIES: (All need not be performed in a given position. Other related activities may be performed although not listed.)

Maintains financial records, books, files and accounts and reconciles with other financial records and accounting balances according to prescribed procedures;

Performs independently the more complex and difficult tasks of the clerical unit, such as setting up account books;

Plans and schedules account keeping and financial record keeping activities, such as computing bills, fees and penalties; processing purchase requisitions, vouchers for payment; posting to accounts routine details of transactions, such as payments, receipts, payroll entries, usage, deductions, assessments and fees; maintaining computerized files;

Compiles fiscal data and assists in preparing reports for financial, statistical or budget purposes;

Assists in the development and implementation of new or modified computer programs and systems related to account and financial record keeping activities;

Compiles data for, prepares, analyzes and checks for completeness and accuracy, a variety of complex financial and statistical records and reports;

Revises, develops, and implements improved work procedures, forms and methods;

Operates computing, calculating, electronic work station, data entry and peripheral equipment and other office equipment;

Confers with and assists administrative staff regarding budget discrepancies, appropriations, amendments and justifications;

Assists the public by answering questions or resolving problems related to billing, accounts, or fees;

Trains new employees in the duties of their positions.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of the principles, practices, procedures, and methods of maintaining financial accounts and records; good knowledge of standard office procedures and terminology; good knowledge of the use of automated computer systems for financial accounts and records; ability to use a personal computer for word processing and data entry; ability to operate standard office equipment such as calculator and adding machine; ability to utilize an automated account keeping system; ability to make arithmetic computations rapidly and accurately; ability to communicate orally and in writing; ability to establish and maintain effective working relationships; ability to work well with members of the public; supervisory ability; ability to train others in new methods and practices; good judgment physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:

(A)      Two (2) years of paid full‑time or its part‑time equivalent work experience in account keeping, bookkeeping, or financial record keeping; OR,

(B)      Graduation from a regionally accredited or New York State registered college or university with an Associate's degree in Accounting, Business Administration, or closely related field, plus one (1) year of work experience as described in (A); OR,

(C)      Graduation from a regionally accredited or New York State registered college or university with a Bachelor's degree in Accounting, Business Administration, or closely related field; OR,

(D)      An equivalent combination of education and experience as defined by the limits of (A), (B), and (C).