What are the responsibilities and job description for the Accounting Specialist - (Full Time) position at Monroe County Hospital?
Summary/Objective:
An Accounting Specialist is responsible for performing a variety of accounting functions to support financial operations. This position plays a key role in maintaining accurate financial records, preparing financial statements, reconciling accounts, and analyzing financial data as well as supporting audits and surveys, and ensuring timely and accurate processing of transactions. The Accounting specialist is responsible for processing accounts payable, payroll, patient refunds, and other general accounting functions and will collaborate with various departments to ensure compliance and requirement.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.
- Must maintain and track financial records of transactions, including ledgers, journals, invoices and receipts.
- Accounts Payable – keying in tracking invoices
- Handles payroll processing, including calculating wages, deduction and taxes.
- Prepares quarterly reconciliations of payroll taxes and prepares and submits all required documents and electronic files to government agencies for quarterly payroll taxes, unemployment reports, and annual W-2 forms.
- Prepares vendor 1099 forms annually and submits Form 1098 to Internal Revenue Service in a timely manner
- Month End and Financial Reporting:
- Update monthly Budget Variance spreadsheets.
- Post accruals, recurring journal entries, and adjustments to the General Ledger.
- Reconcile bank and general ledger accounts.
- Maintain and manage Fixed Assets records (additions, disposals, depreciation).
- Assist in preparing monthly cost report schedules and financial reporting packages.
- Compile and report ER and Discharge Statistics.
- Cash Management - Transfer funds as needed when the Controller is out of the office to ensure liquidity and operational continuity.
- Annual Budget & Audit Support
- Assist with preparation of the Fiscal Year Operating and Capital Budgets.
- Prepare audit work papers and respond to auditor requests during the annual audit process.
- Compile documents and data required for Annual Workers’ Compensation audits.
- Surveys & Regulatory Reporting
- Complete and submit required state and federal surveys including:
- DSH, DCH Hospital Financial Survey, DCH Hospital Questionnaire,
- Annual Authority Registration, Finance Survey and other Surveys as required
- Insurance & Risk Management
- Complete insurance renewal applications, including the Business Income Worksheet.
- Grants & Revenue Tracking
- Track grant expenditures and ensure compliance with reporting requirements.
- Prepare and send monthly rental invoices.
- Track and maintain data for the Annual Rural Hospital Tax Credit Application.
- Completes special projects as assigned.
- Complete and submit required state and federal surveys including:
Competencies:
- Customer/Patient Focus.
- Ethical conduct.
- Flexibility
- Accuracy
- Thoroughness
- Time Management.
- Initiative
- Personal Effectiveness/Credibility.
- Stress Management/Composure.
- Teamwork Orientation.
- Technical Capacity.
- Organizational Skills.
- Basic computer skills (Email, Excel, Word)
Supervisory Responsibility:
This position has no supervisory responsibilities.
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets, and fax machines, as well as box cutters and small step ladders.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Position Type/Expected Hours of Work:
Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 8:00 am to 4:30 pm and must work 40 hours each week to maintain full time status. Occasional overtime and/or weekend work may be required as job duties demand.
Travel:
No travel is expected for this position.
Required Education and Experience:
- Must have Associates or Bachelor’s – Finance/ Accounting or related field Degree.
- Strong knowledge of accounting principles and practices.
- 1 – 2 years of accounts payable, receivable and/or payroll experience
- 1- 2 years of years of general accounting experience
- Proficiency in Microsoft Excel and accounting software systems.
Preferred Qualifications:
- Detail-oriented with strong organizational and analytical skills.
- Ability to prioritize tasks and meet deadlines independently.
- Understanding of bookkeeping and accounting principles, financial regulations, and compliance standards.
At Will Statement:
Monroe County Hospital is considered at will. “At will” means that you may terminate employment at any time, with or without cause or advance notice. “At will” also means that Monroe County Hospital may terminate employment at any time, with or without cause or advance notice, as long as federal and state laws are not violated.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee of the job. Duties, responsibilities, and activities may change at any time with or without notice.