Secretary II, for the Mathematics Department (Provisional)

Job Description

Job Function

This position provides comprehensive administrative support to the Mathematics Department, serving faculty, adjuncts, staff, students, and the Mathematics Learning Center. The role operates under the general supervision of the Department Chair with significant independence in managing inquiries, facilitating departmental operations, and ensuring efficient communication between students, faculty, and college offices.

Key Responsibilities

Department & Student Support

• Acts as the primary contact, responding to inquiries from students, faculty, parents, and college departments.
• Assesses student needs, provides guidance on advisement and registration, and resolves concerns related to academic policies.
• Processes course registrations, placement level and prerequisite overrides, and academic overload requests.
• Research student records, review placement levels, and verify mathematics prerequisites to ensure academic compliance.
  
  

Chair & Faculty Assistance

• Manages the Department Chair's calendar, scheduling meetings and appointments.
• Transmits departmental policies to faculty.
• Assists new full-time and adjunct faculty with onboarding, system access, HR procedures, and departmental protocols.
  
  

Meeting & Event Coordination

• Prepares department meeting agendas, gathers faculty input, and arranges meeting rooms.
• Organizes logistics for annual department functions, professional workshops, and recognition ceremonies, including securing materials and refreshments.
  
  

Administrative & Policy Oversight

• Provides accurate information on college and departmental policies to faculty, staff, and students.
• Collaborates with other academic offices to ensure compliance with academic procedures and coordinates student support.
  
  

Budget & Purchasing

• Assists in budget planning, monitors departmental expenditures, and prepares budget justifications.
• Processes purchase orders, oversees deliveries and installations, and manages inventory for office supplies and educational materials.
  
  

Course & Exam Administration

• Maintains records retention for final exams, grades, and attendance for adjunct-taught courses.
  
  

Human Resources & Payroll

• Supports the hiring processes for faculty and adjuncts, including job postings and interview scheduling.
• Manages HR and payroll for Learning Center tutors and student aides, while tracking time reporting for departmental employees.
• Other duties as assigned by the department chair.
  
  

MCC Expectations

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. Which includes seeking ongoing training in diversity, equity, and inclusion to better serve students.
  
  

Requirements

Required Qualifications

Qualifications

Must currently hold the civil service title of Secretary II OR be on the current eligible list for this title OR meet the following minimum qualifications to be eligible for a temporary appointment (due to pending Civil Service Exam results), if offered:

• MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:
• (A) Three (3) years paid full-time or its part-time equivalent office secretarial experience; OR,
• (B) Graduation with a diploma or certificate from a school of business or business institute with a major in Secretarial Science, Word Processing, or a related area, plus two (2) years of experience as defined in (A) above; OR,
• (C) Graduation from a regionally accredited or New York State registered college or university with an Associate's degree in Secretarial Science or related area plus one (1) year of experience as defined in (A) above; OR,
• (D) Graduation from a school of business or business institute with an Associate's degree in Secretarial Science, plus one (1) year of experience as defined in (A) above
  
  

Preferred Qualifications

• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently
  
  

Additional Information

Job Type

Hours: 8:45 am - 4:45 pm - Monday through Friday

Salary: $40,991.65 per year. Eligible for an increment increase after 6 months of service.

Pay Transparency Disclaimer: The posted salary range represents the full salary scale for this position, which includes all pay steps within the range. The starting salary for all new hires is typically at the entry-level figure, as determined by the step placement of the Collective Bargaining Agreement. Progression through the range occurs over time based on established criteria such as length of service and performance. This range is provided to give applicants an understanding of the potential earnings over the course of a career in this role.

MCC offers a Flexible Work Policy for benefit-eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting, and compressed work schedules. The availability of flexible work arrangements varies by division, department, and position, based upon business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short-term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

Notice Non-Discrimination

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Application Instructions

Returning applicants may login to their Monroe Community College Careers Account to apply for this position. See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

The following documents MUST be submitted to be considered for this position

• Resume/CV
• Cover Letter
  
  

Please note: As part of the application process all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.