Assistant Director, Payroll (Internal Candidates)

Job Description:

Function of Position:

The Assistant Director of Payroll serves as the second responsible administrator in the Payroll department and assumes office-wide responsibilities for the functions of Payroll in the absence of the Director of Payroll.

Examples of Duties & Responsibilities:

• Oversees the day-to-day operation of the Payroll Department.
• Supervise staff members, including communicating directions, payroll practices, and general college policy.
• Assist the Director to ensure all payroll complies with Federal, State, County, and College laws, rules, and procedures.
• Assist the Director with the implementation of collective bargaining agreements.
• Works closely with departments on Payroll needs.
• Makes certain there is a complete and accurate audit trail for all transactions processed from source documents, through the Payroll System, and ultimately reflected on the College General Ledger.
• Interfaces on a daily basis with Human Resources, other departments, and the Controller's Office to verify documentation prior to authorizing payment.
• Oversees the day-to-day operation of the Payroll Module of the Financial Records System, including troubleshooting, preparing enhancement recommendations, and developing ad-hoc reports.
• In cooperation with the Director, spearheads the fiscal year-end process for Payroll.
• Assist the Director with training, motivating, and evaluating staff. Actively involved with the interview and selection process for new staff members.
• Develops and recommends procedure/policy enhancements and changes.
• Serve as a member of the Controller's Committee involved in review, development, and implementation of ideas, procedures, and goals related to Accounting, Student Accounts, Payroll, and Purchasing areas, as well as college-wide issues and their impact on the Controller's operations.
• Represents the Administrative Services Division on various committees and leadership teams across the College.
• Responsible for adhering to the College Code of Conduct.
• Responsible for contributing to and maintaining an inclusive and collaborative College environment.
• Responsible for maintaining technological competencies utilized by the College.
• Perform various other duties/responsibilities as assigned.

MCC Expectations:

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity, and inclusion to better serve students.

Requirements:

Required Qualifications:

• Earned bachelor's degree in business or a related field from a regionally-accredited higher education institution with a minimum of five (5) years of experience in payroll-related operations; OR
• Associate's Degree in business or related field from a regionally-accredited higher education institution with a minimum of eight (8) years of experience in payroll-related operations.

Preferred Qualifications:

• Working knowledge of Payroll regulations in a publicly funded environment
• Experience in managing a Payroll department
• Experience in a union environment
• Experience in using Banner software
• Experience in Higher Education
• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information:

Salary: Salary is determined based on experience, internal equity, and college budget. This position has a range of $65,000.00 to $90,000.00 and is based on these mentioned factors.

MCC offers a Flexible Work Policy for benefit-eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting, and compressed work schedules. The availability of flexible work arrangements varies by division, department, and position, based on business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.

Physical Demands and Working Conditions: The physical demands and working conditions described below are representative of those that must be met by an individual to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position involves primarily sedentary work, including prolonged periods of computer use and keyboarding. The role requires the ability to communicate effectively in verbal and written form. The position may occasionally involve lifting or moving items up to 10 pounds. Work is performed in a typical office environment with no adverse conditions. Occasional travel between campus buildings or to other local or out-of-town locations for meetings or conferences may be required.

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short-term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

Notice of Non-Discrimination
Annual Campus Security & Fire Safety Report

Application Instructions:

Interested applicants must apply online

Applicants MUST submit the following documents* to be considered for this position:

1. Resume/CV
2. Cover Letter

• Official transcripts will be required upon employment. Applicants with foreign degrees must submit a completed credential evaluation comparing your foreign academic accomplishments to standards in the U.S

Please note: As part of the application process all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.