What are the responsibilities and job description for the Purchasing Agent position at Monroe #1 BOCES?
LOCATION OF POSITION: Fairport NY 14450; Business Office
TERM OF EMPLOYMENT: 12-Month Position, Full-Time
STARTING DATE: As Soon As Possible
SALARY RANGE: $90,000-$115,000
Duties
TERM OF EMPLOYMENT: 12-Month Position, Full-Time
STARTING DATE: As Soon As Possible
SALARY RANGE: $90,000-$115,000
Duties
- Confer in the selection of goods, services and choice of vendors with the staff.
- Establishes a calendar of purchasing activities to assure timely ordering and delivery of goods and services.
- Determines needs for formal bidding, purchases through state contracts, sources exempt from bidding law, and those obtainable by direct purchases.
- Places bid advertising in accordance with law, opens and analyzes bids to determine low bidder conformance to specifications, and recommends bid award to the Board.
- Receive, examine, and tabulate the results of quotes and bids according to procedure.
- Make recommendations concerning bid awards to the board.
- Plans and schedules, purchasing of assigned commodities using department requests and surveys, reviews of annual budget, reviews of historical data.
- Participate in cooperative bidding with other districts (determine needs, provide requirements and make recommendations).
- Coordinate the Lease/Purchase and Installment Purchase Financing of District Equipment.
- Direct the processing of requisitions, purchase orders and vendor payments.
- Maintain Insurance policy portfolios, fleet schedule, and Certificate of Insurance updates.
- Coordinate with Insurance Carrier Representatives; arranging coverage, obtaining quotes, identifying changes in value (reporting losses and damages).
- Provide Insurance Renewal Application information updating all property schedules and general liability information on an annual basis.
- Apply for all Workers' Compensation and Disability certificates online.
- Complete and process documentation relating to the E-rate program.
- Supervises the clerical review of requisitions from operating departments and the maintenance of related records on expenditures.
- Confers with principals, supervisors and department heads on the needs of their schools and services.
- Other related activities as assigned.
- Civil Service eligibility as a Purchasing Agent or equivalent title, the minimum qualifications of which are: Graduation from high school or possession of an equivalency diploma plus either:
- Graduation from a regionally accredited or New York State registered college or university with a Bachelor's degree in Business Administration and two (2) years of experience; OR,
- Graduation from a regionally accredited or New York State registered college or university with an Associate's degree and four (4) years of paid full-time or its part-time equivalent experience in purchasing activities; OR,
- Five (6) years of paid full-time or its part-time equivalent experience as defined in (B) above; OR,
- Any equivalent combination of training and experience as defined by the limits of (A) or (B) above.
- Knowledge of purchasing procedures including New York State General Municipal Law, cooperative purchasing, and bidding procedures.
- Computer experience necessary: Database driven software applications, Excel spreadsheets, Word, Power Point and Outlook are all applications used in this position.
- Ability to establish and maintain effective professional relationships.
- Physically able to perform essential functions of the position (with or without reasonable accommodation).
Salary : $90,000 - $115,000