Office Manager / Administrative Assistant

Job Summary

Office Manager / Administrative Assistant

Quiet osteopathic doctor’s office looking for an office manager/ administrative assistant for 32 hours a week. Duties include, but are not limited to:

Duties will mainly include:

FRONT OFFICE DUTIES

• Patient management
• Office Management
• Patient coordination

· Provides patients and guests with a positive in-person impression. Office responsibilities for all assignment areas:

• Answer phones and return voicemails in a timely manner.
• Process incoming and outgoing faxes in a timely manner.
• Completes assigned re-call list in a timely manner.
• Ensures that patient confidentiality is always protected, both audible and visible.
• Ensure compliance with all medical practice regulations, such as, but not limited to; HIPAA and OSHA.
• May assist patient with forms completion in person.
• New Patient Coordination:
• Provides information needed for patient visit including directions to the appointment location(s).
• Schedules new patient appointments.
• Ensures complete records are obtained prior to scheduling appointment.
• Check-In Patients:
• Updates all patient demographic information into the Practice Management system and registers new patients.
• Accurately ensures that all visit paperwork is ready at time of visit,.
• Coordinates schedules for follow up
• Collect payments

BACK OFFICE DUTIES

• Scheduling appointments (Office Ally)
• Ordering office supplies
• Ordering supplements and tracking
• Keeping track of licenses

Requirements:

• Must be able to pass a background check
• Detail-oriented
• Professionalism in appearance and conversation
• Friendly phone etiquette and phone voice
• Excellent interpersonal and communication skills
• Enthusiastic, outgoing personality with above-average judgement
• Dedicated to high quality patient care and efficiency
• Team player
• Demonstrates strong ethics and a high level of personal and professional integrity.
• An effective communicator at all levels in the organization, with strong oral, written and persuasive skills.

ABILITES/SKILLS/KNOWLEDGE

• Effective verbal and written communication skills
• Tech Savy
• Ability to navigate multiple software systems, i.e., Microsoft Office, Excel, QB
• Maintains departmental files, performing duties such as pulling files and assembling forms prior to appointment

Knowledge of QuickBooks, Insurance Billing processes, CPT/ICD, HIPPA practices, Office Ally, Windows 10 is plus, but willing to train the right candidate.

If you are interested please send your resume with a cover letter, and references.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• Health insurance

Work Location: In person

Salary : $22 - $25