Production Operations Coordinator

Apply now: Production Operations Coordinator, location is On-Site (Irvine, CA). The start date is ASAP for this Contract-to-Hire position.

Job Title: Production Operations Coordinator
Location-Type: On-Site (Irvine, CA)
Start Date Is: ASAP
Duration: Contract-to-Hire
Compensation Range: $60/hr - $65/hr W2
​Benefits: Eligible for Health, Dental, Vision, 401K
Must be authorized to work in the U.S. This position is not eligible for sponsorship.
 

Job Description:
The client is seeking a highly organized Production Operations Coordinator to support financial, contractual, and operational workflows for a fast-paced production environment. This role serves as a key liaison across multiple departments, ensuring smooth execution of payroll, invoicing, vendor management, onboarding, and office operations.

Day-to-Day Responsibilities:

• Process payroll and support payroll-related operations using Wrapbook or equivalent platforms
• Manage invoice processing, purchase orders, expense tracking, and reconciliations
• Coordinate vendor onboarding, contract tracking, and documentation workflows
• Submit contracts and agreements through internal approval and legal review processes
• Maintain accurate records for vendors, contracts, and operational documentation
• Support employee onboarding and offboarding activities
• Manage office operations including supplies, inventory, and facilities coordination
• Create and maintain process documentation, training materials, and operational playbooks
• Partner with Finance, Legal, HR, IT, and Operations teams on cross-functional initiatives
• Identify process improvements and implement operational efficiencies

• 3-5 years of experience in operations coordination, production operations, payroll administration, or a related field
• Experience processing payroll using Wrapbook or equivalent systems
• Experience managing invoicing through Coupa or similar platforms
• Strong contract tracking and vendor management experience
• Exceptional organizational skills with the ability to manage multiple priorities
• High attention to detail and accuracy when working with financial data
• Ability to thrive in fast-paced, evolving environments
• Strong communication and cross-functional collaboration skills
• Bachelor's Degree
• Proactive mindset with a strong sense of ownership and accountability
• Interest in leveraging AI tools to improve workflows and efficiency

• Experience with Agiloft
• Experience with Showbiz budgeting software
• Experience with Dropbox administration
• Background supporting creative, studio, production, military, or similarly fast-paced environments
• Experience working closely with Legal, Finance, HR, and Procurement teams
• Experience creating operational playbooks and training documentation
• Familiarity with production insurance certificates and compliance documentation