What are the responsibilities and job description for the Associate Project Manager / Business Administrator position at Mondo?
Apply now: Associate Project Manager / Business Administrator, location is Onsite/Hybrid (Baltimore, MD 21201). The start date is ASAP for this Contract position.
Job Title: Associate Project Manager / Business Administrator
Location-Type: Onsite/Hybrid (5 Days A Week OnSite in Baltimore, MD 21201 - with option for 1 Day A Week Remote after initial ramp up period)
Start Date Is: ASAP
Duration: Contract (12 Months w/ possibility for conversion)
W2 Pay Rate Range: $45/hr - $60/hr W2
Benefits: Eligible for Health, Dental, Vision, 401K
Must be authorized to work in the U.S. This position is not eligible for sponsorship .
Job Description:
Provide senior-level executive, administrative, financial, and project support to a large facilities and capital projects department, helping leadership organize budgets, presentations, meetings, office operations, and a portfolio of complex projects.
Day-to-Day Responsibilities:
This department oversees design, construction and activation of all Capital projects
Provide direct executive and administrative support to department leadership
Coordinate meetings, calendars, catering, supplies, and overall office operations
Prepare leadership for team, project, and financial meetings
Build and format PowerPoint presentations and internal project materials
Gather information from internal stakeholders for presentations and reports
Maintain and organize Excel spreadsheets containing project and financial information
Support budgeting, financial updates, expense tracking, and department financial management
Help organize approximately 30 active projects across various phases
Support projects ranging from smaller initiatives to multi-year, multimillion-dollar capital projects
Track information across multiple funding sources and complex project schedules
Coordinate and run meetings while documenting and following up on key action items
Work across project management and financial systems to maintain accurate information
Provide administrative support to a large department with approximately 30 team members
Help streamline information and workflows in a fast-paced, high-volume environment
Minimum Requirements:
5 years of executive assistant, business administration, project administration, or comparable support experience
Experience supporting senior leadership and large teams/departments
Experience supporting an enterprise organization
Construction, Facilities, or Capital Projects experience
Advanced Excel skills and comfort working extensively with financial and project data
Strong PowerPoint and presentation preparation experience
Experience gathering information from stakeholders and preparing executive-ready materials
Strong understanding of financials, budgeting, and expense tracking
Comfortable working with numbers and complex budgets
Experience supporting large, complex, multi-year and multimillion-dollar projects
Experience coordinating meetings, calendars, catering, supplies, and office operations
Experience working across project management and financial systems
Ability to manage multiple projects, priorities, and requests simultaneously
Strong business mindset with excellent organizational skills
Comfortable working in a fast-paced support function
Bachelor's degree required
Preffered Qualifications:
Construction industry experience
Experience supporting a facilities or capital-projects PMO
E-Builder / Trimble Unity Construct experience
Salary : $45 - $60