Maintenance Systems Coordinator

Maintenance Systems Coordinator

Non-exempt

Position Summary

Provides administrative and coordination support to the Maintenance Department. This role is primarily office-based, supporting day-to-day maintenance operations through CMMS administration, scheduling, documentation, vendor coordination, and purchasing. Responsibilities also include light safety-related filing and paperwork. This position supports multiple facilities and may travel periodically to assist with maintenance operations, asset management, documentation projects, and continuous improvement initiatives.

Essential Responsibilities

CMMS Administration & Documentation

• Maintain asset records, work order documentation, equipment manuals and drawings, and equipment history within the CMMS.

• Support preventive maintenance scheduling, tracking, reporting, and documentation.

• Maintain maintenance-related files including equipment records and lockout/tagout (LOTO) documentation.

• Assist with light safety-related filing and paperwork as needed.

Coordination & Communication

• Coordinate vendors and contractors, schedule service visits, and follow up on open work orders and deliverables.

• Serve as an administrative point of contact for the maintenance team, managing scheduling, communications, and documentation workflows.

• Provide administrative support across multiple facilities.

Purchasing & Reporting

• Create and track maintenance purchase orders and assist with maintenance cost reporting.

• Develop and distribute maintenance reports, dashboards, and KPI summaries.

General

• Support maintenance projects, asset management initiatives, and continuous improvement efforts.

• Travel to company locations as needed to support maintenance operations and projects.

• Perform other duties as assigned.

Required Qualifications

• Associate degree or equivalent experience in business administration, operations support, or a related field.

• Prior experience in an administrative, coordination, or operations support role; maintenance or manufacturing environment preferred.

• Strong organizational, communication, and multitasking skills with the ability to work independently.

• Experience working with a CMMS or similar maintenance management platform.

Technical Skills

• Proficient in Microsoft Excel, including XLOOKUP, INDEX/MATCH, PivotTables, and reporting functions.

• Proficient in Microsoft Word for creating and maintaining procedures, forms, and documentation.

• Comfortable with Microsoft Outlook for email management, calendar coordination, and professional communications.

• Ability to manage assets, work orders, and PM tracking within a CMMS system.

Preferred Qualifications

• Experience supporting manufacturing, facilities, or industrial maintenance operations.

• Familiarity with maintenance purchasing processes, vendor coordination, and KPI reporting.

• Microsoft Office Specialist (MOS) Expert certification in Excel and/or Word highly preferred.

• Experience with Power BI or other business intelligence tools is a plus.

Work Environment

This position is primarily office-based. Occasional access to manufacturing floor areas may be required, where exposure to noise, machinery, temperature variation, and other industrial conditions may occur.

Momentum Manufacturing complies with the Americans with Disabilities Act (ADA) and provides reasonable accommodations to qualified individuals with disabilities. Applicants requiring accommodation during the application or employment process should notify Human Resources.

Physical Demands

The physical demands described are representative of those required to perform essential job functions:

• Ability to sit, stand, and walk for extended periods

• Ability to communicate effectively

• Ability to occasionally lift up to 30 pounds

• Ability to access production areas when necessary

Momentum Manufacturing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected classification under applicable law.

This job description is not intended to be an exhaustive list of duties, responsibilities, or qualifications. Management reserves the right to modify the role as business needs evolve.