What are the responsibilities and job description for the Development Associate position at MoMA?
About MoMA PS1
Inspired by daring artists, MoMA PS1 is committed to the exploration of contemporary art and culture, broadening perspectives on the issues of our day, and engaging New Yorkers and communities across the world. Founded in 1976, the institution was a defining force in the alternative space movement in New York City, transforming a 19-century public schoolhouse in Long Island City into a site for artistic experimentation and creativity. PS1 is affiliated with The Museum of Modern Art and a member of New York City’s Cultural Institutions Group (CIG).
Values
● We Are Artist-Centered: Deeply rooted in MoMA PS1’s history as an alternative space while embracing the forefront of contemporary practice, we cultivate a singular environment for artists to realize their visions.
● We Provide a Platform: PS1 draws connections between artists, communities, and art forms, cultivating encounters that reflect the breadth of contemporary culture today.
● We Foster Collaboration: Reciprocal and resourceful relationships are at the heart of PS1’s program, enabling us to be agile, responsive, and relevant.
● We Value Place: As stewards of a historic school building in New York City, PS1 invites artists to draw inspiration from this unique setting and its legacy as a site of experimentation.
● We Uplift Communities: Situated on Native land in Queens, one of the most diverse places in the world, PS1 embraces the intersection of global and local cultures. We recognize that a successful candidate will meet many of the requirements listed on
this job description, but may not meet 100% of the qualifications. If much of this job description describes you, we encourage you to apply for this role.
Summary
MoMA PS1 is seeking a Development Associate to serve as a key driver of the department’s operations, donor relations, and special events. This role blends high-level administrative precision with front-facing engagement, focusing on the infrastructure necessary for developing and deepening relationships with donors and ensuring the seamless execution of fundraising events.
The Associate will manage the core "engine" of the Development department—**Salesforce data management and External Affairs operations**—while providing critical support for the PS1 Board of Trustees, Patron Programs, and annual giving efforts. Reporting to the Director of Development, the Associate will work collaboratively with peer departments at MoMA PS1 to streamline communication and enhance the donor experience.
Responsibilities
Development Operations & Data Integrity
● Serve as the primary administrator for the Salesforce donor database, managing data entry and portfolio updates, and tracking moves management within the donor cultivation cycle.
● Manage all gift processing including invoicing, receipting, acknowledgements and financial reconciliation, coordinating with MoMA’s gift processing team and MoMA PS1’s finance team.
● Manage the end-to-end event invitation process including guest list creation, RSVP tracking, and check-in logistics.
● Generate reports to inform departmental strategy and revenue forecasting.
Donor Relations & Research
● Conduct prospect research on individual and institutional donors to expand PS1’s supporter base.
● Support the drafting and design of solicitation materials, proposals, and donor communications.
● Manage exhibition and program credit lines.
● Design email newsletters for patrons and other supporters.
● Coordinate logistics for onsite donor experiences, ensuring high-quality engagement for trustees and major donors visiting the museum.
Administrative
● Oversee Development Department expenses, budget coding.
● Manage the Director of Development’s calendar, and Development team scheduling.
● Support the staffing of museum events, including exhibition openings, private tours, virtual programs, and the annual gala.
● Support the Development Department with additional tasks as needed.
Qualifications
● One (1) year of work experience in development or non-profit administration, with a focus on operations or special events.
● Proficiency in Salesforce (or equivalent CRM) and Zkipster (or equivalent RSVP software) is required.
● Strong organizational ability and extreme attention to detail; must be comfortable managing large datasets.
● Demonstrated interpersonal skills with the ability to work collaboratively across departments (Curatorial, Finance, Operations).
● Exceptional judgment and discretion in handling confidential donor information.
● Ability to work independently and manage multiple competing priorities in a fast-paced environment.
● Ability to work evenings and weekends for events as required.
● Proficiency in Canva, Adobe Creative Suite, or advanced PowerPoint/Google Slides for the creation of high-end donor pitch decks.
● Passion for contemporary art and MoMA PS1’s mission.
● Ability to speak one of the top five languages spoken in Queens, NY (Spanish, Chinese, Bengali, Korean, Russian) is an asset.
Compensation and Benefits
This position is permanent and full-time. Benefits include 20 days paid vacation; 10 days paid
sick leave; 10 paid holidays; 3 personal days; 401(k) participation; health, dental, and vision
insurance; and pension plan.
To Apply
Please send your resume and cover letter to **employment_ps1@moma.org** with
“Development Associate” in the subject line.