What are the responsibilities and job description for the Virtual Assistant 15-20 Hours per Week (IC-AM) position at Mom to Virtual Assistant?
We are in the process of staffing a Virtual Assistant where a client needs someone to handle the following responsibilities. If you are interested, please complete the Virtual Assistant application. For other job information and updates on Virtual Assistant roles, make sure you follow us at @momtovirtualassistant.
Key Responsibilities
- Bookkeeping & Financial Support:
- Maintain accurate financial records using QuickBooks or similar software
- Reconcile accounts and track expenses
- Process payments, reimbursements, and invoices
- Assist in preparing monthly financial reports
- Track grant and restricted fund expenditures
- Executive Assistant Duties:
- Pay organizational bills on schedule
- Manage calendar appointments, reminders, and deadlines
- Assist with special projects and event coordination
- Prepare meeting materials and maintain records/minutes as needed
- Donor & Database Management:
- Maintain and update donor records in CRM (e.g., Wild Apricot, Bloomerang, etc.)
- Process donations and generate acknowledgment letters
- Run donor reports and support fundraising campaigns
- Prior experience with nonprofit bookkeeping or executive assistant roles (a must)
- Proficiency with QuickBooks (or similar), Microsoft Office/Google Workspace (a must)
- Familiarity with nonprofit operations and donor stewardship (a plus)
- Experience working remotely with small teams (a plus)
- Experience with donor management systems (a plus)
- Excellent communication and organizational skills
- High level of discretion and confidentiality
- Ability to work independently, manage time well, and meet deadlines
There are no benefits for this role as it is meant to be performed by independent contractors. Please let me know if you have any questions.
