Operations Manager

Company Description

Molly Maid has been a trusted provider of professional residential cleaning services for over 30 years. Known for delivering quality and thorough home cleaning, the company helps homeowners create valuable "me time" through reliable service. Every employee is professionally trained and committed to excellence, embodying care and passion. Molly Maid has become a nationally recognized brand in the residential cleaning industry. Molly Maid of Woodbridge/Burke is a Small Business with ~25 team members serving the Northern Virginia area.

Job Summary

We are seeking a dynamic and strategic Operations Manager to lead and optimize our daily business activities, drive operational excellence, and foster sustainable growth. Your leadership will inspire teams, enhance efficiency, and promote a culture of continuous improvement. This is an exciting opportunity for a proactive professional passionate about extraordinary customer service, managing complex operations and delivering exceptional results.

Responsibilities

Leadership

o Drive the company’s sales growth and increase profit

o Responsible for all aspects of business operations and fulfillment of company goals and initiatives

o Cultivate a team environment that provides exceptional customer service while directing the management team and ensuring all staff members perform at a consistently high level

Staffing – Office Staff

o Hold office staff meetings

o Establish individual and team goals

o Track and monitor staff members performance

o Coach, counsel, discipline staff

o Create and implement office incentives programs

o Make and execute termination decisions

o Manage company property

o Respond to inquiries from governmental agencies, file response

Assist/Backup Field Manager with HSP Staff Supervision

o Identify staffing needs

o Interview applicants

o Extend job offer(s)

o Review and complete Orientation Checklist with trainee(s)

o Close probationary period & promote HSP’s to a team

o Assign HSP’s to a team

o Hold HSP team meetings

o Address unresolved employee complaints and concerns

o Create & implement employee retention program

o Coordinate & celebrate HSP anniversary dates and birthdays

Managing Employees

o Review and monitor teams performances & productivity using CCS reports

o Scan and file all employee performance documents (complaints, “wows”)

o Review HSP staff with Field Manager’s input

o Review daily Quality Check Schedule w/Field Manager

o Handle unresolved employee complaints

o Document and follow company’s disciplinary procedures

o Document and execute termination decisions for HSP position

o Recover company property

Customers

o Embody customer FIRST leadership style

o Respond, resolve, and follow-up with customer complaints and concerns

o Create and implement action plan for customer retention

o Validate MOLLY MAID gift certificates through CCS

o Redeem MOLLY MAID gift certificates

Breakage/Damage

o Inspect broken & damaged items

o Determine course of action

o Approved to spend up to $100 for replacement or repair.

o Discuss issues with supervisor for more than $100

Estimating (only as back-up)

o Perform in-home estimates

o Utilize estimate script

o Utilize estimate worksheet

o Increase the addition of new customers

o Meet or exceed quarterly and annual sales goals

o Maintain and update estimate binder

o Inventory and order estimating materials

o Pass estimate sheet to CSR for action

Marketing

o Assist owners in the creation of the yearly marketing plan

o Implement yearly marketing plan

o Meet with marketing reps

o Place marketing orders

o Order marketing material

o Track, monitor and review marketing results

Financial

o Assist owners in the creation of the yearly financial plan

o Implement yearly financial plan

o Achieve revenue and profit goals

o Implement systems to achieve financial goals

o Make bank deposits (in owners’ absence)

o Distribute pay checks

Operations

o Main point of contact for Book Keeper for any payroll questions

o Track and monitor petty cash

o Review and monitor LMS reports

o Review and monitor Phone Lead Source Report

o Research and negotiate contracts with vendors

o Place orders with vendors, after approval from owners

o Send collection letters

o Implement, maintain and update OHSA program

o Work with Field Manager(s) to ensure:

o Track, monitor and review gas usage

o Track and monitor car expenses - Includes: vehicle repairs, maintenance, replacement, purchase

o Ensure homes are cleaned as scheduled

o Monitor and track employee attendance & vacation hours

o Monitor vehicle maintenance program

o Review and monitor working rate, make changes accordingly

o Review and monitor open customer receivables using Receivables Report

Experience Needed

1. Minimum of 5 years of recruiting, hiring, training and supervisory experience

2. Customer Service

3. Sales

4. Proficient in Microsoft Office

5. Self-directed individual who is analytical and with initiative and problem solving skills

6. Demonstrate the ability to learn quickly and juggle multiple situations concurrently

7. Organizational Skills with the ability to set priorities and meet challenging deadlines

8. Verbal and Written Communication Skills,

9. Customer Focus, Collaboration and Teamwork

10. Flexibility, Team Orientation, ability and willingness to learn

Requirements

o Valid driver’s license with good driving record

o Able to work office hours (7:30 to 4pm)

o Legally able to work in the United States

o Bilingual (English & Spanish) mandatory

o Physically and mentally capable of performing Operation Manager’s duties

o Pass criminal background check

o Must be bonded and insured for employee dishonesty. This requires that she cannot have any known record of dishonest acts or convictions for criminal or felonious acts

o Self-directed individual who is analytical, with initiative and problem-solving skills

o Demonstrate the ability to learn quickly and juggle multiple situations concurrently

o Organizational skills, ability to set priorities and execute a plan of action

o Verbal and Written Communication Skills

Job Type: Full-time

Language:

• English and Spanish (Bilingual) (Required)

License/Certification:

• Driver's License (Required)
• Work Location: In person, Woodbridge, VA

Benefits

• Annual Salary $50K to $60K (based on experience); Salary evaluated on an annual basis
• Quarterly Bonus based on revenue gains and achieving goals
• Health benefits - (potentially and by request)
• Company car available during office hours
• Paid Holidays
• Birthday Appreciation
• Paid Vacation after 1 year of employment