What are the responsibilities and job description for the Associate Librarian, Head of Archives & Special Collections position at Molloy College?
APPLICATION INSTRUCTIONS:
- Interested applicants should submit the following materials with their application:
- Cover Letter
- Resume
TYPE OF POSITION/EMPLOYMENT CATEGORY: Full-Time
DEPARTMENT: Library
SCHEDULE: Monday-Friday, 9am to 5pm
- Schedule and location(s) may be split between the main Molloy campus and the archives location
REMOTE WORK: No
TRAVEL: Occasional travel required: professional conferences may be required for professional development purposes. Occasional travel to the main campus for library related and/or outreach events.
HOURS/WEEK and MONTHS/YEAR: 35 hours/week and 52 weeks/year
FLSA STATUS: Exempt, Salaried
GENERAL PURPOSE
The Head of Archives & Special Collections is responsible for the management of the historical Molloy collections and will oversee the continued growth and ongoing preservation of the physical, digital and special collections maintained by the library. They will provide archival research, instruction, and programing in line with the library’s outreach and advocacy efforts to showcase these collections to engage students, faculty, and the greater Molloy community.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Ensures the library’s archives and special collections perform properly and add value to our patrons by:
- Assesses, acquires, processes, and preserves both physical and digital materials that document Molloy University.
- Maximizing collection visibility by integrating with library systems (e.g. Alma, DigitalCommons, and other archival platforms e.g., ArchivesSpace, Preservia) and preparing finding aids in accordance with national archival and metadata standards (e.g. EAD and Dublin Core).
- Designs and implements policies and workflows for collection development, digital preservation, metadata creation, and access to maintain archival standards and best practices.
- Oversees digitization initiatives and advances online access projects via digital repositories, partner websites, and digital exhibits.
- Assumes a leading role in the execution of oral history projects including conducting interviews, completing transcriptions, creating ingest packages for collection management system and creation of catalog entries and collection access points.
- Preparing annual statistic reports about archival collections, services, and usage.
- Working with the Associate Director, Head of Electronic and Digital Services to establish and/or review any archive-related policies and procedures
- Collaborating with other library teams on usability, accessibility, and assessment projects relating to digital collections
- Assisting with the open access institutional repository, i.e., DigitalCommons@Molloy
- Responding to research requests and information inquiries specific to archives and/or special collections.
- Other duties as assigned
2. Performs related outreach, promotion and campus engagement by:
- Engaging students, faculty, staff and alumni in collaborative projects that preserve, document and share Molloy's history
- Working with other Molloy departments, programs and offices to support anniversaries, events and publications relating to significant historical milestones.
- Developing and maintaining virtual exhibitions, mobile apps and audio tours that highlight events, institutional history and collection holdings.
- Coordinating with the Outreach Librarian in the promotion of archives and/or special collections related exhibits and events, including web page updates and libguides, managing events calendars and schedules
- Promoting the archives and special collections to students and faculty, collaborating with faculty to support the inclusion of special collections-based co-curricular programs and experiential learning opportunities.
3. Fulfills the essential functional expectations for all academic librarians by:
- Maintaining a high level of proficiency in all library databases, resources and archival systems; learning new technologies or resources and adapting to new methodologies as required
- Remaining current with developments in librarianship, seeking ongoing professional development opportunities on a continual basis
- Other duties as assigned
REQUIRED MINIMUM QUALIFICATIONS
- Master's Degree (ALA-accredited MLS or MLIS)
- Certificate in Archives and Records Management
- 5 to 8 years of work related experience
- Microsoft Office (Outlook, PowerPoint, Excel, Word)
- Alma, Digital Commons and other proprietary archival tools and platforms
RESPONSIBILITY FOR PUBLIC CONTACT
- Daily contact requiring courtesy, discretion, and sound judgment.
SALARY INFORMATION
When determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience as well as internal and external equity. The hiring annual salary range for this position is $71,000.00 to $81,000.00. This annual salary represents the University's good faith and reasonable estimate of the range of compensation at the time of posting.
As part of its total compensation package, Molloy University offers an extensive range of benefits and programs for its employees including excellent health and dental insurance options, generous time off and tuition benefits. For further information, please visit Benefits | Molloy University.
AN EQUAL OPPORTUNITY EMPLOYER
Women, minorities, persons with disabilities and veterans are encouraged to apply.
Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability.
Salary : $71,000 - $81,000