Administrative Assistant @ John Deere Middle School

MOLINE – COAL VALLEY SCHOOLS

POSITION – JOHN DEERE MIDDLE SCHOOL ADMINISTRATIVE ASSISTANT

Class II – Ten Month Position (200 days)

The Middle School Administrative Assistant is responsible for performing a variety of administrative assistant duties.

Principal COORDINATES OR WORKS WITH:

Assistant Principal General Public

Parents & Students

No one Board of Education

Vendors

Various school district personnel

• Types and distributes student and faculty bulletins and various memos
• Lists absent students and telephones parents
• Obtains homework assignments for absent students
• Maintains school files/cum folders; requests and sends records
• Assists with computer scheduling of students
• Administers first aid to students
• Types and mails suspension letters, via certified mail (English and Spanish)
• Assigns and maintains key inventory
• Assigns lockers to students
• Maintains free/reduced lunch forms
• Coordinates summer school registration
• Processes attendance reports (daily & monthly)
• Prepares various annual and quarterly reports
• Schedules and maintains records for Special Education meetings
• Coordinates “Student of the Month” ceremony
• Records grades and attendance in student cum folders; prepares honor roll
• Process/make student id badges
• Interprets for Administrator(s) and Staff when the Parent Coordinator is not available, before and after school
• Performs a variety of secretarial duties, including typing, filing, receiving/screening phone calls, photocopying, assisting students/parents at counter and other duties as may be assigned

QUALIFICATIONS:

High School with emphasis on business courses Computer

Photocopier/Fax

Calculator

One to three years of related or similar experience Duplicating equipment

Must be able to work with constant interruptions

Should have a great deal of patience and enjoy children

Must be able to interact with parents concerning various issues

Bilingual – Spanish preferred

The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee works in an office environment where the noise level is moderate. Occasional travel for the school district may also be required.

Employee Acknowledgement _____________________________________________Date __________________________

The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.

Job Types: Contract, Full-time

Pay: $29,945.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Customer service: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person

Salary : $29,945