What are the responsibilities and job description for the Office Coordinator - Convention Services position at Mohegan Sun?
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Position Summary:
This position is responsible for assisting the Director and Managers with clerical duties to ensure department efficiency.
Primary Duties and Responsibilities: includes but not limited to:
- Places office supply orders and verifies delivery, while setting up and maintaining procedures for invoices, purchase orders, checks and expense reports
- Sorts and distributes office mail
- Handles incoming phone calls
- Schedules meetings and makes hotel reservations
- Prepares correspondence, documents, records, etc
- Assists with other administrative tasks, as assigned
Secondary Duties and Responsibilities:
- Arranges for documents to be archived and/or retrieved from Records Retention
- Adheres to the Health Insurance Portability and Accountability Act of 1996 (HIPAA)
Minimum Education and Qualifications:
- High School Diploma or equivalent
- Three years of general office experience
- Intermediate word processing skills
- Must be able to type 40 wpm
Competencies: Incumbent will master the following competencies while in this position:
- Proficient in preparing business letters, contracts and merging documents
- Strong organizational and multi-tasking skills
- Proficient in Word, Excel and PowerPoint
Training Requirements:
- Must be able to navigate through Stratton Warren
- Knowledge of Delphi, Cognos, Meeting Matrix, LMS and Passkey and other sales and event services web-based platforms
- Pursuit of learning and self-development opportunities to enhance personal and professional growth
Physical Demands and Work Environment:
- Office work environment
- Must be able to sit in front of a computer for extended periods of time
- Must be able to stand or walk for extended periods of time
- Must be able to work various shifts and flexible hours
This is not necessarily an exhaustive list of all responsibilities, requirements or working conditions associated with the job. Mohegan Sun reserves the right to make changes in the above job description whenever necessary.
Work Shift:
Regular
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Mohegan Sun practices Native American Preference in hiring. "Native American" means an individual who is a duly enrolled member of the Mohegan Tribe or any group of Native Americans recognized by the Mohegan Tribe, The United States of America, or the State of Connecticut.
