Detention Assistant

Job Description

Job Summary

About the Position:
Must be able to work any shift, holidays and weekends

This position is subject to a polygraph

Must pass a pre-employment drug screen

The Sheriff's Office is looking for Detention Assistants. As a Detention Assistant there is no required travel, no public speaking but will have some interaction with the public.

Proud to Offer:

• Paid Time Off (PTO)
  • 6.5 hours accrued bi-weekly (32 hour employees only)
• 39 hours of PTO front loaded
  • Regular accrual starts on 7 th pay period
• Low-cost, high-value healthcare for you and your qualifying dependents
• Enrollment in Arizona State Retirement System
  • Contribution rate of 11.98%
• 11 Paid Holidays
• Perform work with a greater purpose

Essential Job Functions

An employee in this class series will receive a work assignment to Detention Assistant. Although an employee is assigned to this work specialty area, the employee may perform many, or all, of the office functions listed in General in the accomplishment of assignments. Due to the nature of the work assignment, the following examples of work may not be listed in order of importance/priority.

DETENTION ASSISTANT :

• Books and releases inmates, verifying documents for completeness and accuracy.
• Through the support of Detention Officers and supervisory personnel, opens and closes security doors controlling inmate movement and activities within the facility.
• Maintains surveillance and keeps chronological logs to record facility and inmate activity. Observes and monitors activities of inmates in cells, day rooms, yards and other areas of the detention facility.
• Receives checks and enters cash flow to inmate records and enters data into computer system, insuring accuracy of data entry and accounting of funds.
• Enters data into computer for compilation of current facility roster, population and other related activities.
• Utilizes computer terminals to input and extract data from computer during on-line operations.
• Operates common office machines to include computer keyboards and related peripheral equipment.
• Maintains and establishes associated files to include entering information and documents into filing and data systems, insuring completeness and accuracy.
• Operates communications equipment, including two-way radios and answering/directing telephone calls.
• Prepares and complete reports and logs, accurately and timely.
• Performs special assignments as requested. Performs related work as required.

GENERAL :

• Maintains, with relative independence, a significant phase or segment of a clerical process or office activity.
• As required, may assign, review, and check work of other clerical workers for conformance to regulations, policies, and procedures governing assigned operations.
• Understands and interprets pertinent federal, state and other regulations, procedures and practices related to various departmental and assigned programs.
• Informs other clerical staff of new or revised policies and procedures.
• Reviews work for proper coding, classification, mathematical accuracy, and compliance with procedures.
• Assists an office superior by performing routine administrative details.
• May assist in training new clerical employees, temporaries and volunteers.
• Meets the public and receives phone calls. Responds to questions concerning department procedures or directs query to an individual or department as appropriate.
• Contacts vendors to obtain price and purchases various supplies and materials.
• Maintains and establishes associated files to include entering information and documents into filing and data systems insuring completeness and accuracy.
• Processes county payrolls, routine personnel transactions, invoices, checks, vouchers or other records.
• Types forms, letters, reports and file cards from draft, recording device or rough copy. Develops documents as required.
• Conducts and composes routine correspondence. Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries.
• Processes and maintains various legal, tax and license records, documents, and reports.
• Maintains fiscal records in accordance with established procedures.
• Allocates items to a variety of accounts according to prescribed classifications.
• Prepares standardized reports and statements.
• Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation.
• Meets established deadlines and informs concerned parties of deadlines and appointments.
• Issues permits and licenses after obtaining and checking information.
• Verifies bills and invoices.
• Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required.
• Processes purchase orders and related documentation and other office-related transactions for payment or further processing.
• Operates common office machines to include computer keyboards and related peripheral equipment. Uses computer terminals to input data and to obtain data from the computer during on-line operations.
• Performs special assignments as requested.

• Performs related work as required.

Minimum Qualifications

• High School Diploma/GED (General Education Degree).
• Two (2) years progressively responsible office support work.

• OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

Knowledge, Skills & Abilities

• The procedures, terminology and accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned.
• English grammar, spelling, and arithmetic.
• Standard office practices, procedures and equipment.
• Filing and information systems.
• Computing literacy to include use of electronic spreadsheet and word processing applications.
• Department policies, rules and procedures

• Mohave County Personnel Policies and Procedures, and Department Regulations.

• Efficiently operating and utilizing modern office machines as necessary to include typewriters, fax transmittal machines, calculators, and the use of computer keyboards and related software and peripheral equipment.

• Communicating and maintaining professionalism with the public, co-workers, and work contacts.

• Maintain and establish filing systems.
• Use good judgment to solve work problems through established guidelines.
• Interpret technical and departmental information encountered in the performance of responsibilities.
• Exercise courtesy and tact in dealing with the public and public officials and maintain confidentiality.
• Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office.
• Work and communicate effectively with all people contacted in the work.
• Understand and carry out moderately complex written and oral instructions.
• Type accurately and at a speed necessary to fulfill job responsibilities.

Mohave County has an extensive benefits package with exceptional health, wellness, and work/life balance offerings, financial & retirement benefits, comprehensive leave program, and more.
Check out our Benefits Guide for full details!