What are the responsibilities and job description for the Accounts Payable Representative position at Moffitt Services?
Moffitt Services is a Texas-based fuel and lubricants distributor that is committed to providing quality fuels, lubricants, and superior service to customers that operate heavy equipment, generators, automotive and truck fleets, and more. We offer ultra-low sulfur diesel for on-road and off-road use, biodiesel, Diesel Exhaust Fluid (DEF), gasoline, ethanol, E85, and kerosene as well as a full line of quality lubricants. Since 1947, the Moffitt brand has been synonymous with great service, and we encourage you to see why our customers prefer us over our competitors.
Moffitt Services is looking to fill the position of Accounts Payable Representative. This role will be responsible to ensure timely and accurate coding, submission, and payments of invoices for all our operational areas. This role will collaborate with the Operations Accounting Manager to develop strategies to systematically scale the operations and related systems while maintaining quality, accuracy, internal controls, and compliance.
Essential Duties And Responsibilities
High school diploma, GED, or equivalent required; Bachelor’s degree in Accounting, Finance, or Business Administration is a plus.
Relocation
This position is not eligible for relocation.
Travel Requirements
No travel required.
Work Schedule/Benefits
This position is on-site Monday through Friday.
Moffitt Services offers competitive insurance rates through medical, dental, and vision plans; and a 401(k)-match program.
Equal Employment Opportunity Statement
Moffitt Services is an equal opportunity employer, and all applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other status protected by the laws.
Qualifications
Have a minimum of 5 years of accounts payable experience. Have strong analytical and research skills, attention to detail, ability to multitask and work towards tight deadlines. Ability to interact and use influencing skills effectively with all levels of the organization, as well as with external business partners. Have flexible work attitude and ability to successfully manage changing priorities. Working experience of AP systems, workflows, banking institution requirements, federal and state government agency reporting requirements. QuickBooks experience, including using Reports functionality. Ability to exhibit composure, patience and confidence when facing demanding situations.
Moffitt Services is looking to fill the position of Accounts Payable Representative. This role will be responsible to ensure timely and accurate coding, submission, and payments of invoices for all our operational areas. This role will collaborate with the Operations Accounting Manager to develop strategies to systematically scale the operations and related systems while maintaining quality, accuracy, internal controls, and compliance.
Essential Duties And Responsibilities
- Collaborate with Senior Management to provide business solutions to meet user needs.
- Interfacing with vendors to deliver a high standard of customer service.
- Ensures accurate and timely execution of transactions for PO and Non-PO invoicing, timely processing of invoices received through a variety of channels.
- Help manage third party relationships to maximize value to the business.
- Collaborates with internal teams, including procurement and operations, to drive efficiency.
- Champions strategic change in the overall procurement to pay process to strive for continuous improvement.
- Handle full-cycle accounts payable from receipt to data entry, to check preparation, including audit invoices, purchase requests and vouchers for the satisfactory approval.
- Obtain adequate back-up documentation and invoice approvals.
- Enter invoices into accounting system & verify coding.
- Mail out vendor payments.
- File vendor invoices with payment verification
- Review Vendor Statements to ensure all invoices are processed.
- Other tasks as assigned by Management.
High school diploma, GED, or equivalent required; Bachelor’s degree in Accounting, Finance, or Business Administration is a plus.
Relocation
This position is not eligible for relocation.
Travel Requirements
No travel required.
Work Schedule/Benefits
This position is on-site Monday through Friday.
Moffitt Services offers competitive insurance rates through medical, dental, and vision plans; and a 401(k)-match program.
Equal Employment Opportunity Statement
Moffitt Services is an equal opportunity employer, and all applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other status protected by the laws.
Qualifications
Have a minimum of 5 years of accounts payable experience. Have strong analytical and research skills, attention to detail, ability to multitask and work towards tight deadlines. Ability to interact and use influencing skills effectively with all levels of the organization, as well as with external business partners. Have flexible work attitude and ability to successfully manage changing priorities. Working experience of AP systems, workflows, banking institution requirements, federal and state government agency reporting requirements. QuickBooks experience, including using Reports functionality. Ability to exhibit composure, patience and confidence when facing demanding situations.