What are the responsibilities and job description for the Account Payable - Receivable Specialist position at MOEbiz?
MOEbiz
Full-time
In-Office | Monroe, LA, United States
About us:
At MOEbiz, we pride ourselves on a long history of helping businesses operate efficiently and productively. While our technology evolves, our core philosophy remains the same: treat others the way we wish to be treated. We ensure offices have the right equipment and prompt service, delivering professionally and punctually with fast, personalized support.
Job Summary:
The Accounts Payable/Receivable Specialist is responsible for providing accounting support to the company, working directly with the CFO, accounting department, vendors and customers. This role includes processing A/P invoices , processing incoming A/R payments, daily deposits, collections for outstanding A/R.
Accounts Payable Key Responsibilities:
Invoice Processing:
- Review and verify invoices.
- Sort, code, and match invoices.
- Set invoices up for payment.
Payments:
- Assist CFO with preparation of payments.
- Post transactions to journals, ledgers, and other records.
- Reconcile accounts payable transactions.
Vendor Management:
- Monitor accounts to ensure payments are up to date.
- Research and resolve invoice discrepancies and issues.
- Maintain vendor files and correspond with vendors to resolve payment issues.
Accounts Receivable Key Responsibilities:
Payments/collection:
- Post payments and complete daily deposit
- Assist customers with online payments
- Handle daily credit card and ACH deposits
- Follow up on, collect, and allocate payments.
- Carry out, collection, and reporting activities according to specific deadlines.
Reconciliation:
- Perform account reconciliations.
- Monitor customer account details for non-payments, delayed payments, and other irregularities.
- Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted.
Customer Relations:
- Maintain accounts receivable customer files and records.
- Communicate with customers via phone, email, or mail.
- Investigate and resolve customer queries.
Additional Responsibilities:
- Assist with month-end closing.
- Assist with processing journal entries.
- Maintain accurate historical records.
- Assist with special projects as required.
- Ensure compliance with company policies and procedures.
Qualifications:
- Education: High School and/or associate degree with accounting focus. Prior experience in accounting, or related field preferred.
- Experience: Minimum of 2 years of experience in accounts payable/receivable or a similar role.
- Skills:
o Proficiency in Microsoft Office, particularly Excel.
o Strong attention to detail and accuracy.
o Excellent organizational and time management skills.
o Ability to communicate effectively with vendors, customers, and team members.
o Strong problem-solving skills and ability to work independently.
Physical Demands:
- Ability to sit for extended periods.
- Manual dexterity for operating office equipment.
Benefits
- Monday - Friday 8:00am - 5:00pm (40 hours a week)
- Paid Holidays
- Paid vacation/sick days
- Health, Dental, Vision insurance offered
- Paid life insurance