Executive Assistant

Overview

Own Your Future. Modern Technology Solutions, Inc. (MTSI) is seeking an Executive Assistant at Hanscom Air Force Base.

Why is MTSI known as a Great Place to Work?

• Interesting Work:  Our co-workers support some of the most important and critical programs to our national defense and security.  
• Values: Our first core value is that employees come first.  We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in the industry. 
• 100% Employee Ownership: we have a stake in each other's success, and the success of our customers.  It's also nice to know what's going on across the company; we have company wide town-hall meetings three times a year.  
• Great Benefits - Most Full-Time Staff Are Eligible for: 
  • Starting PTO accrual of 20 days PTO/year 10 holidays/year
  • Flexible schedules
  • 6% 401k match with immediate vesting
  • Semi-annual bonus eligibility (July and December)
  • Company funded Employee Stock Ownership Plan (ESOP) - a separate qualified retirement account
  • Up to $10,000 in annual tuition reimbursement
  • Other company funded benefits, like life and disability insurance
  • Optional zero deductible Blue Cross/Blue Shield health insurance plan
• Track Record of Success:  We have grown every year since our founding in 1993

Modern Technology Solutions, Inc. (MTSI) is a 100% employee-owned engineering services and solutions company that provides high-demand technical expertise in Digital Transformation, Modeling and Simulation, Rapid Capability Development, Test and Evaluation, Artificial Intelligence, Autonomy, Cybersecurity and Mission Assurance.

MTSI delivers capabilities to solve problems of global importance. Founded in 1993, MTSI today has employees at over 20 offices and field sites worldwide.

For more information about MTSI, please visit www.mtsi-va.com.

Responsibilities

As an Executive Assistant with MTSI you will support the DAF PEO C3BM Battle Network. This position requires active collaboration across multiple organizations and lines of effort. This position will be located at Hanscom Air Force Base.

Your essential job functions will include but may not be limited to:

• Providing critical technical advisory support to integration planning and implementation for the organization
• Identify requirements, gather resources, and implement special projects assigned by the division director
• Manage military personnel matters
• Participate in and take notes during customer meetings
• Prepare and run presentations for division meetings, C3BM all-calls, and other meetings. Integrate leadership materials into cohesive briefings, take notes, and follow up on action items
• Develop and maintain master rosters of the organization
• Assist personnel with Defense Travel System (DTS) for travel approval, scheduling, and reimbursements
• Handle security clearances and visit requests via DISS
• Train personnel on software applications such as office suite, and shared online filing systems
• Serve as the primary point of contact for government leads’ calendars, schedules, and email correspondence across multiple networks (classified and unclassified)
• Track Integrated Product Team (IPT) manning and prepare organizational charts
• Perform data entry, integrating information into reports and presentation materials
• Prepare correspondence per standard government formats, including classified and unclassified documents
• Manage office supplies, gather requests, and coordinate purchasing
• Assist in writing monthly activity reports and preparing award submissions
• Support planning, preparation, editing, and publication of program documentation, reports, briefings, and other technical/non-technical materials
• Lead administrative event operations, including attendee lists, invitations, venue procurement, logistics, and attendee check-in
• Act as the single point of contact for tracking and managing all division or branch taskers, ensuring completion and archival in SharePoint
• Multitask efficiently with strong attention to detail and customer service orientation.
• Perform additional duties as assigned

Qualifications

• 10 years of administrative experience, with at least 5 years supporting executive-level personnel in a government or corporate environment related to the above responsibilities
• Minimum 3 years of eoperating in secure environment (SCIF, SAPF)
• Must be able to support 100% in-person attendance at Hanscom AFB, MA
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), scheduling software, and virtual collaboration tools
• Excellent verbal and written communication abilities, with a keen attention to detail.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively
• Ability to work collaboratively with diverse teams, stakeholders, and the public.
• S. Citizenship is required for this position,
• Experience with government tools, such as DTS
• experience is desired

Education Requirements

• Bachelors degree required
  • Experience may be considered in substitution for education

Clearance Requirements

• Must possess a Top-Secret security clearance with SCI eligibility

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Salary : $10,000