Reconditioning Manager

Modern Motorcars is a premium pre-owned dealership with high standards and a fast-moving inventory pipeline. We’re hiring a Reconditioning Manager to inspect incoming vehicles, build reconditioning plans, and drive each unit to front-line readiness as quickly and accurately as possible. You’ll coordinate internal departments (Service, Collision/Autobody, Detail, Window Tint), manage outside vendors, and direct runners to keep vehicles moving.

This role is hands-on, high-urgency, and requires strong mechanical judgment, organization, and clear communication.

What You’ll Do (Day-to-Day)

Vehicle Intake & Inspection

• Inspect newly acquired vehicles (trade-ins, purchases) and identify mechanical/cosmetic/safety needs
• Document condition and create a clear recon plan and priority list per unit
• Identify “must-fix” items and escalate issues quickly

Reconditioning Planning & Oversight

• Own the recon process from check-in through completion to front-line readiness
• Monitor progress daily using recon software to ensure cost, timing, and quality standards are met
• Adjust priorities quickly when new issues are found and keep everyone aligned on next steps

Problem Solving & Fast Action (Core Skill of the Role)

• Spot delays early (parts, scheduling, vendor backlog, surprise findings) and take immediate action to keep vehicles moving
• Make quick, sound decisions on repair paths (in-house vs. sublet, sequencing, cost vs. time tradeoffs)
• Remove blockers by coordinating approvals, scheduling, transportation, and clear next steps—same day when possible
• Prevent rework by ensuring the right work is done in the right order with clear expectations

Internal Coordination

• Coordinate workflow and scheduling with internal departments: Service, Collision/Autobody, Detail, Window Tint & Wheel Repair
• Ensure handoffs are clean and “definition of done” is met before moving a unit to the next stage

Vendor & Sublet Management

• Manage outside vendors (glass/windshields, PDR, upholstery/interior repairs, specialty sublets, etc.)
• Coordinate sublet scheduling and transportation to/from third-party facilities
• Oversee vendor arbitration when needed and help resolve issues fast and fairly

Inventory Movement & Runner Management

• Direct runners and coordinate the daily shuffle of inventory across departments and vendor locations
• Keep a real-time view of where every vehicle is in the pipeline and what’s blocking it

Systems & Listing Accuracy

• Complete the check-in process in recon software, dealership management systems (DMS)
• Create and maintain accurate vehicle descriptions/listings in inventory software
• Keep notes, photos, and documentation up to date for visibility and accountability

What We’re Looking For

Required

• Strong automotive mechanical knowledge (ability to identify needs and prioritize repairs)
• Extremely organized; able to manage multiple vehicles and moving parts at once
• Fast, practical decision-making in a high-volume environment
• Solid communication skills with technicians, vendors, and leadership
• Computer proficiency (tracking software, email, basic spreadsheets/documentation)
• Valid driver’s license & clean history

Preferred

• Prior dealership recon experience (recon coordinator/manager, service advisor, shop foreman, used car ops)
• Experience coordinating sublets and vendor relationships
• Experience with recon tracking software and/or a DMS

What Success Looks Like

• Faster recon cycle times with minimal idle time
• High-quality, consistent recon outcomes with low rework
• Accurate tracking and clear communication across all departments
• Cost control that protects gross while meeting safety and quality standards

Apply through really with your resume.

Job Type: Full-time

Pay: From $22.00 per hour

Expected hours: 40 – 45 per week

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have a valid driver’s license and an acceptable driving record for insurance purposes?
• This role starts at $22/hour. Does that meet your expectations to move forward?
• Which dealership environments have you worked in?
• How comfortable are you diagnosing common vehicle issues (noise, vibration, warning lights, leaks)?

Work Location: In person