Executive Assistant

Location: Hauppauge, NY 

Position Type: Full-Time

About Us:
Groth Pain and Spine is a dynamic and growing healthcare organization dedicated to providing exceptional patient care and operational excellence. We are seeking an experienced and highly organized Executive Assistant to support our leadership team and oversee critical administrative, compliance, and operational functions.

Key Responsibilities:

Credentialing & Compliance:

• Manage provider credentialing with payors including IPANY, Northwell, Catholic Health IPAs, and various surgery centers and hospitals.

• Maintain compliance with all BAAs, coding audits, and payor audits.

• Coordinate malpractice, cyber, D&O, and facilities insurance (via Bryson).

• Collaborate with Triumph Health consultants for MIPS compliance.

Financial & Administrative Management:

• Process and manage invoices.

• Work with Consero on financial and administrative tasks.

• Oversee company accounts including Capital One, Wise, PayPal, and other platforms.

• Manage ADP functions including 401k administration, tax filings, and government notices.

Operations & Support:

• Schedule and coordinate internal meetings, events, and company-wide communications.

• Record and prepare accurate minutes for board meetings

• Manage and optimize the CEO’s calendar, including scheduling, prioritization, and coordination of meetings and engagements

• Maintain company documents, provider email lists, and contact lists.

• Manage and update Adobe forms, company documentation, and compliance-related records.

• Oversee access to company resources including T-Mobile accounts, email accounts, and password management for leadership.

Office & Vendor Management:

• Manage office supplies, including transitioning from existing memberships (e.g., Sam’s Club) to company-owned accounts.

• Act as the authorized user and point of contact for multiple operational accounts.

Qualifications:

• Experience: Minimum 3–5 years of experience in executive support, healthcare administration, or similar role.

• Knowledge: Familiarity with medical credentialing, healthcare compliance, and insurance processes preferred.

• Skills:

  • Strong organizational and multitasking abilities.

  • Excellent communication and interpersonal skills.

  • Proficient in Microsoft Office Suite, Adobe, and common business software platforms.

  • Ability to maintain strict confidentiality and manage sensitive information.

Compensation & Benefits:

• Competitive salary commensurate with experience.

• Health and vision insurance.

• 401k with company match.

• Paid time off and holidays.