What are the responsibilities and job description for the Vendor Coordinator position at Modern Construction Services?
Modern Construction Services serves a variety of businesses and clients nationwide, managing and scheduling construction and maintenance needs, renovations, upfits, and a wide range of tasks like electrical repairs, plumbing issues, HVAC maintenance, janitorial, and emergency repairs.
We are seeking a proactive and detail-oriented Vendor Coordinator to join our team in support of clients across the country.
Vendor Coordinators play a critical role in supporting our growing company, ensuring our clients receive dependable service as we expand and onboard new accounts. They manage a nationwide network of vendors, tradespeople, and contractors, quickly sourcing the right professional—whether it’s an electrician in a major city or a plumber in a small town—while balancing speed, quality, and compliance.
The rate of pay is $25.00/hour and is full-time, non-exempt, and eligible for overtime pay.
During an initial training and probationary period this position is in-office and not remote. Afterwards this position offers a hybrid-remote schedule. Position will initially require a daily commute to our location: 5900 Harris Technology Blvd. Charlotte, NC 28269.
The ideal candidate thrives in a fast-paced environment, excels at building relationships, and is highly organized.
Job Functions:
- Identify and recruit qualified subcontractors and vendors through online research, networking, and outbound communication.
- Collaborate with Facilities Management to prioritize vendor needs based on client and geographic requirements.
- Evaluate vendor qualifications including licensing, insurance, tax documentation, labor rates, and service availability.
- Manage the end-to-end onboarding process, including application review, document collection, and submission for financial approval.
- Maintain accurate vendor records in work order and vendor management systems.
- Foster strong relationships with existing vendors through regular check-ins and support.
- Ensure all vendor documentation (COIs, W9s, certifications) is current and compliant with company standards.
- Coordinate daily with multiple departments to ensure seamless vendor integration and service delivery.
- Utilize mobile technology (laptops, tablets, smartphones) to manage tasks and access systems.
Skills Required:
- Experience in vendor sourcing, recruiting, or coordination—preferably in facilities maintenance or a related field.
- Strong communication and organizational skills.
- Proficiency with vendor management systems and CRMs.
- Ability to multitask and manage priorities across departments.
- Knowledge of data manipulation and analysis (Excel, SQL, Python, Tableau) is a plus.
- Knowledge of compliance requirements (COI, W9, licensing) is a plus.
- Annual profit sharing.
- Medical, vision, and dental.
- Flexible Spending Account (FSA), Health Saving Account (HSA).
- Employer-paid Basic Term Life Insurance, Short- and Long-term disability insurance.
- Voluntary supplemental life insurance.
- 401(k)
Salary : $25
