What are the responsibilities and job description for the Operations Manager position at Modern Class?
Operations Manager (Part-Time, In Person)
Modern Class | West Los Angeles, CA
Hours: Monday-Friday | 9:00 AM-2:00 PM (Part-Time, In Office)
About Modern Class
Modern Class is a boutique educational company specializing in educational therapy, executive functioning coaching, academic tutoring, and individualized learning support for students in grades K–12.
Position Overview
The Operations Manager will oversee and support administrative, bookkeeping, operational, and light HR tasks to ensure Modern Class runs smoothly and efficiently. This role requires someone who is exceptionally organized, tech-savvy, detail-oriented, and comfortable balancing financial responsibilities with people-focused and executive support tasks.
Core Responsibilities
Bookkeeping & Financial Operations
- Manage bookkeeping tasks using QuickBooks
- Process and oversee payroll
- Generate and manage invoices
- Categorize expenses accurately
- Organize and file receipts and financial documentation
- Maintain accurate financial records and assist with expense tracking (within Quickbooks)
- Support account reconciliation and financial organization (within Quickbooks)
- Ensure bookkeeping systems remain organized and up to date (within Quickbooks)
HR & Team Operations
- Assist with onboarding new tutors and team members
- Help manage onboarding paperwork and compliance documents
- Track and maintain PTO and staff records
- Support hiring and administrative HR processes
- Assist with maintaining employee files and organizational systems
- Help ensure team members complete onboarding requirements and trainings
Family & Administrative Support
- Communicate professionally with families as needed
- Assist with scheduling and operational coordination
- Respond to and organize emails
- Categorize and maintain paperwork and digital files
- Support day-to-day office operations and administrative systems
- Help maintain an organized and welcoming office environment
Qualifications
Required Skills & Experience:
- Strong experience with QuickBooks and bookkeeping
- Experience processing payroll and invoicing
- Knowledge of expense categorization, receipt filing, and financial organization
- Excellent organizational and time-management skills
- Exceptional attention to detail
- Experience with Gusto
- Strong written and verbal communication skills
- Ability to manage multiple responsibilities and shifting priorities
- Experience with Tutor Bird or working within an educational platform is a bonus
Preferred Experience:
- Experience in education is preferred, but not necessary
- Familiarity with HR or onboarding processes
- Previous operations, office management, or executive assistant experience
What We Are Looking For
We are looking for someone who is:
- Highly organized and systems-oriented
- Warm, professional, and collaborative
- Proactive and resourceful
- Calm under pressure and solution-focused
- Detail-obsessed and dependable
- Excited to grow with a boutique, mission-driven educational company
Location:
Modern Class - West LA
Los Angeles, CA
This is an in-person, part-time position (9AM–2PM) with opportunity for growth within the company.