What are the responsibilities and job description for the Office Administrator position at Mobility Works?
Position Summary: The Office Administrator will perform administrative tasks and services to support effective and efficient operations within the facility.
Essential Job Functions and Duties:
- Answer incoming calls and direct inquiries to the appropriate team members in a timely and professional manner
- Maintain and update the Enterprise tracking spreadsheet, including coordinating vehicle pickups and deliveries with Enterprise and other vendors
- Serve as a safeguard for inventory management, including performing cycle counts and ensuring Ranger/Adrian carts are properly stocked and free of unnecessary items
- Assist with vendor warranty claims, including resolving issues related to missing or damaged products
- Support Accounts Payable by receiving purchase orders and verifying that delivered quantities match corresponding purchase orders
- Assist in communication and coordination with multiple Enterprise representatives
- Accurately record vehicle VINs and track all vehicle movements and status updates
- Respond to Accounts Payable inquiries regarding invoices and confirm when bills are ready to be received
- Ordering parts listed on the shared spreadsheet from sales
- Managing Road Redi appointments and process
- Order and ship State Farm Warranty claims
- Complete other duties as assigned
Position Qualifications and Experience:
- Proven office administrative or assistant experience
- Excellent time management skills, ability to multitask, and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficiency in MS Office
- General Accounting Skills
- Knowledge of Business Central helpful but not required
- Strong Customer Service skills
- Strong work ethics and team-oriented attitude
Physical Demands/Work Environment:
- Must be able to complete physical activities (walking, standing, talking, kneeling, hearing, pushing, reaching, seeing, stooping/crouching, smelling, depth perception, identifying colors) as needed
- Frequently lifting and/or carrying of objects weighing over 10lbs and occasionally up to 50lbs
- Frequently exposed to moving mechanical parts
- Participate in required company safety programs, training programs and PPE guidelines
Salary : $22 - $23