What are the responsibilities and job description for the Administrative Assistant position at MMS Distribution LLC?
MMS Distribution is a fast-growing leader in the distribution of alternative products to convenience stores and tobacconists nationwide. We pride ourselves on innovation, service, and aggressive growth in a rapidly evolving retail market.
Position Overview
We are seeking a detail-oriented, highly organized Administrative Assistant to join our team. This role is critical in supporting our sales force and ensuring smooth daily operations. The ideal candidate will thrive in a fast-paced environment, handle multiple responsibilities with ease, and play a key part in the continued success of our sales team.
Key Responsibilities
• Manage accounts receivable, including invoicing customers and tracking payments.
• Coordinate travel arrangements for the sales force, including flights, hotels, and itineraries.
• Provide administrative support to the sales team for day-to-day activities.
• Assist with preparing sales reports, presentations, and customer documentation.
• Maintain organized records of invoices, expenses, and travel logistics.
• Serve as a communication point between sales staff, management, and customers.
Qualifications
• Previous administrative or accounts receivable experience preferred.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and basic accounting software.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Detail-oriented with a strong sense of accountability.
What We Offer
• Competitive salary and benefits package.
• Opportunity to grow within a rapidly expanding company.
• Dynamic, team-oriented work environment.
• A chance to directly contribute to the growth and success of MMS Distribution.