Office Administrative Assistant

We are looking for a responsible self-sufficient Administrative Assistant to perform a variety of administrative tasks. Duties of the Administrative Assistant include providing support to management, general managers, and hotels. The ideal candidate will be a creative problem solver, efficient in handling a wide range of administrative tasks, and strong attention to detail. We are searching for a self-started who is well organized, flexible, and able to work independently with little or no supervision. Enjoys the administrative challenges of supporting a company of diverse people and challenges.

Duties and Responsibilities: include but are not limited to the following. Other duties may be assigned based on the needs of the company.

• Provides support for the owners of the company.
• Support for the general managers on behalf of owners at various hotels.
• Provides limited human resource support.
• Submit new hires to payroll company and runs E verify.
• Audits receipts submitted with reconciliations and requests replenishment of funds for General Manager and Area Manager checking accounts.
• Purchases items, this includes follow up on delivery as well.
• Handles accounts payable - this includes, receiving invoices, entering data onto spreadsheet, and making prompt payments.
• Monitors general manager and credit card deposits made to bank.
• Reconciles office general expense account for submission to accountant.
• Makes sure requested reports have been submitted daily, weekly, and monthly.
• Receives and forwards all month end reports to accounting firms and management in a timely manner.
• Checks that all reports have been received daily.
• Conducts purchase orders for hotel properties.
• Processes corporation renewals.
• Completes other task to run small businesses efficiently.
• Organizes online file system.
• Follows company processes.
• Streamlines company policies.

Qualifications and Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to read, interpret, and create documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers, vendors, or employees of organization.
• To perform this job successfully, an individual should have knowledge of Microsoft Word, Microsoft Outlook, Microsoft Excel, internet software, and Adobe.