What are the responsibilities and job description for the Special Events Coordinator, Driskill Grill position at MML Hospitality?
Description
About Us
At McGuire Moorman Lambert Hospitality, we strive to create the world’s most memorable experiences, blending food, service, and design seamlessly under the leadership of Larry McGuire, Tom Moorman, and Liz Lambert. Our refined hospitality is achieved through storytelling, attention to detail, and exceptional dining and retail experiences. MML owns and operates all its properties and only takes on projects that align with our vision and values.
Located inside Austin’s iconic Driskill Hotel, The Driskill Grill is a fine dining destination known for its timeless elegance, seasonal menus, and refined Texas cuisine. Rooted in history yet modern in execution, the space provides an intimate and elevated setting for private dining and special events.
Position Overview
We are seeking a polished, detail-oriented Special Events Coordinator to support and execute private dining and special events at The Driskill Grill. This role is focused on coordinating logistics, maintaining strong client communication, and ensuring seamless event execution in a fine dining environment.
The ideal candidate is highly organized, hospitality-driven, and thrives in a refined, fast-paced setting where service excellence and attention to detail are paramount.
Why You'll Want to Work for MML
- Competitive Salary
- Bonus & Commission Opportunities
- Beverage Education Reimbursement
- Paid Time Off
- MML Property Discounts (Hotel, Restaurant, Retail)
- Fitness Benefits
- Medical, Dental, Vision, Disability, Life, and Pet Insurance
- Retirement Benefits
- Parental Leave
- Advancement and Promotion Opportunities
- Community Service Opportunities
What You'll Do
- Coordinate private dining and special event bookings from inquiry to post-event follow-up
- Serve as a primary point of contact for clients throughout the planning process
- Prepare proposals, contracts, and Banquet Event Orders (BEOs)
- Collaborate with culinary, beverage, and service teams to execute detailed event plans
- Coordinate event logistics including floorplans, timelines, AV needs, rentals, and décor
- Lead or assist in weekly BEO meetings and maintain a 10-day event outlook
- Conduct site tours with professionalism, warmth, and brand alignment
- Track deposits, payments, and final billing through Tripleseat and Toast
- Support vendor coordination and inventory organization
- Be present for event-day setup and execution, ensuring service standards are upheld
- Maintain detailed and organized client records
- Support achievement of sales goals and cross-promote MML properties when appropriate
Requirements
- 1–3 years of event coordination, catering, or private dining experience (fine dining preferred)
- Strong understanding of food & beverage operations and elevated service standards
- Excellent organizational and time-management skills
- Professional written and verbal communication skills
- Familiarity with Tripleseat, Toast, OpenTable, or similar systems preferred
- Ability to manage multiple events simultaneously with precision
- Flexible schedule including evenings, weekends, and holidays
- Poised, client-facing presence appropriate for a luxury hospitality environment
Physical Requirements
Essential Functions: Must meet the physical demands required to perform job functions successfully. Reasonable accommodations are available for individuals with disabilities.
- Regularly required to talk or hear
- Use hands and fingers to handle objects, tools, or controls
- Frequently stand, walk, sit, reach, bend, kneel, or crouch
- Occasionally lift and move up to 50 pounds
- Exposure to heat, steam, and cold in a kitchen environment
- Moderate noise levels
If an offer is accepted for this position, you must undergo a comprehensive background check. This may include verification of employment history, education credentials, criminal records, and other relevant information. By applying for this position, you acknowledge and agree to this process as a condition of employment.
MML Hospitality is an equal-opportunity employer. We do not discriminate based on race, color, religion, national origin, gender, age, marital status, sexual orientation, disability, veteran status, or any other protected characteristic. All qualified applicants will receive consideration based on job-related factors.